Workflow !!

[Former Member]

Hi Friends

I am new to workflow. Can anyone guide me about workflow from MM side.

wat customizations....where used ... how used ..how useful

thank you

[Former Member]

Hello Aditi,

In MM module for workflow, for example if your are developing a workflow for Purchase Order or Purchase requisition then first you need to decide how many levels of approval is required for PR or PO. The level of appprovals will be decided by MM consultant depending upon the client requirement. Then in SPRO the Release Code, Release Stratergy to be configured by the functional consultant.

Then depending upon the requirement you need to develop the design. Workflow customizing can be done using transaction swu3.

If more info is required please reply back.

[Former Member]

Hi

I am explaining Purchase order Work flow for example

In SPRO- SAP Business work flow u2013 Perform task specific customizing

In this select MM then specific purpose ( like MM-PUR-MM-PUR-PO for purchase order)

Then assign Agents u2013 click

Select Release of purchase order check any task assigned to it or not

Then click on activate event linkage

Then select of release of work flow for purchase order then check and activate/ deactivate

Then proceed

Regards,

Raman

[Former Member]

Anymore Inputs ??

[Former Member]

Hello,

maybe you haven't found this one yet.

http://help.sap.com/saphelp_46c/helpdata/en/04/926f8546f311d189470000e829fbbd/frameset.htm

regards, Paul.

[kunal_ingale]

hi

just check folowing 2 examples of work flow config

WORKFLOW FOR PO RELEASE PROCEDURE

Steps involved are :

1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code

2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.

3) Go to OOCU > here under MM, go to MM-PUR,

4) Click on "activate event linking"

5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"

and Save.

6) Click on "Assign agents" and proceed all above steps.

BUS2012 is the relevant business object and Releasestep created is the event for the same.

7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.

Test the same by creating a PO and check the SBWP for SAP Mail of respective Users

CONFIGURING WORKFLOW TO EMAIL

You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:

1. You must maintain an e-mail address in the address in the vendor master.

2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.

Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!

3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

For more details, check out the OSS note :191470

regards

KI

[Former Member]

hi

you put SWDD Transaction

Select the Workflow by Structure

Select Materials Management.

this will display Standard Workflows in MM.

you have to activate the event linkage and assign the user and proceed.