Request for Budget Increase in the Intranet

[Former Member]

Dear experts,

Currently Iu2019m studying the possibility of implementing Internal Service Request (under Cross-Application Components) to request additional budget for projects.

Iu2019m wondering if anyone here has an experience with this, please help answer my questions 😃

I have read the documentation on SAP Library under Project System >> Cost >> Budget Management for Projects and I can't find the explanation about:

1. Does the workflow support multi-level approval?

2. If the approver has approved the request, would the amount be automatically added to the corresponding WBS as budget supplement?

Thank you.

[Former Member]

hi

check this

Application for Budget Increase in Intranet

You can apply for budget using a request in the Internet for an order, network, network activity, or for a WBS element (= budget user)

The budget request is made as follows:

In the request form, enter the object, the required budget increase (= amount), and the currency.

You may know who the approving manager /processor of the budget assignment is, in which case you can enter the name or let the system find it.

The budget request is forwarded to the approving manager/processor. An accounting clerk may also be involved in processing the request in the SAP-R/3-System.

There are two scenarios (= two web forms):

Budget request (Scenario SR61)

The form is sent to a processor who makes the budget change.

The processor executes the budget transaction in the SAP-R/3-System.

Budget request requiring approval (Scenario SR62)

The form is sent to someone for approval. This person must approve therequest.

The system forwards the request via workflow to the processor (determined by the role). This person changes the budget in the SAP-R/3-System.

The approving manager can also execute the budget transaction.

Customizing

For more information on Customizing of internal service requests, see Cross-Application Components -> Internet / Intranet Services -> Internal Service Request -> Scenario Definition, where you can make changes to the SR61 and SR62 scenarios.

Notes

The budgeting currency (group currency, object currency, or a transaction currency that can be freely selected) is determined by the Customizing in the budget profile.

You store the budget profile in Customizing for

Internal orders under Controlling -> Internal Orders -> Budgetng and Availability Control -> Maintain Budget Profile.

Projects under Project System -> Costs -> Budget -> Maintain Budget Profile.

The people reponsible for budget in the WBS element are those responsible for the WBS element and the project.

You maintain the internal orders manager in Customizing under Controlling -> Internal Orders -> Budgeting and Availability Control -> Maintain Budget Manager .

You maintain the project manager in Customizing under Project System -> Structures -> Operative Structures -> Work Breakdown Structure -> Specify Persons Responsible for WBS Elements.

See also

[Former Member]

Hi AP,

Thanks for reply.

As I mentioned in my previous post that I have read the documentation from SAP Library, the one that you copied in your post

The documentation never mentioned about multi-level approval, so I assume it doesn't support it

Also, the documentation under Cross - Application Components mentioned : Costs are automatically assigned to the corresponding cost center or another fixed account assignment object.

But the one under PS didn't mentioned it at all, so I think the automatic allocation only applies to Cost Planning request but not budget increase

Since the documentation is unclear (for me), so I asked in this forum if anyone who has the experience with this could confirm it 😃

Regards,

-K-