SD order status

[stephanbruning]

Hi,

I have a question about the order status. Following situation:

1) create a SD order with a quantity from 200 pices

2) purchase requisition and purchase order will be created automatically with 200 pices

3) Inbound delivery with 100 pices

4) invoice with 100 pices

Now after the first invoice my SD order status switch to complete and fully invoiced. I thing thats´s not correct, because only 100 from 200 pices are delivered.

Does anyone have an idea where I can change the status logic? I check the postype and it seems OK.

Thanks

P.S. Dear Lakshmipathi, please don´t delete my question. I know google and also the search functions. To be honest, if I had find an answer to my question, I don´t ask.

Stephan

[ankurch]

Hello Stephan,

Please check because in the third party scenario system automatically proposed the full quantity of sales order and its not editable.

Thanks,

[Jelena]

Just a general observation: it's more effective to share what specific search you have done and what were the results (see one of my questions, for example). E.g. I searched for <these keywords> and didn't find anything / found such and such but that didn't answer my question because X and Y. This also helps others to pinpoint the problem. If there are better keywords to search for or better places then we can suggest that. Simply stating "I know Google" does not tell anyone anything, sorry.

Also if the question is answered then kindly close it.

Thank you.

[VeselinaPeykova]

Read SAP note 151533 - Partially billed third-party orders are completed.

It explains the standard approach concept, the possible options to change it and even has a user exit example.

Still, in many cases setting a hard rule that an order can be completed only after the complete quantity is delivered, could cause more harm than good.

Before going with such change I would discuss the topic with Finance and Sales if I were you...

[stephanbruning]

Thanks a lot, had feared it.

Stephan

[former_member183501]

Hi,

Can you share a screenshot of the Item category?

Regards

Kamlesh

[phanikumar_v3]

Along with that, what is the Partial delivery per item field says in XD02>>Sales Area data>>Shipping tab.

You can check this with a regular sales order for the same customer (without PR creation) for some 10 SO qty followed by delivery for 5qty.

One small request-PO creation with SO-the docs you implemented-Pl share with us.

Pl Confirm

Phanikumar

[stephanbruning]

Dear Phanikumar,

thanks for your answer. Here you will find the XD02 settings, for me looks OK 2018-06-19-12h43-42.png.

Stephan

[phanikumar_v3]

Is the screen shot's sales area the same used for the Sales order?

Phanikumar

[stephanbruning]

for sales we use these settings.

2018-06-19-13h50-10.png

Stephan

[andrea_brusarestelletti]

Sorry, please check the billing relevance as well. What is the value in your item category?

Below an extract from the help, for value F for instance:

"F: Relevant for order-related billing - Status based on invoice receipt quantity

Relevant for order-related billing based on the invoice receipt quantity (third-party business). The system does not transfer the order to the billing due list until the vendor invoice has been received and processed in the purchasing department. After each invoice receipt, a customer invoice is created for the quantity that appears on the vendor invoice. The order has status "Billed" until the next vendor invoice is received."

Check it also in combination with the "Billing quantity" field in the copy control between Sales Order and Invoice at item level.

Best regards,

Andrea

[stephanbruning]

Hi Andrea,

from my point of view both settings are correct. At postyp level I have F and at copy control level I have an E. That´s why I think it strange that the status is complete with the first invoice.

Stephan

[andrea_brusarestelletti]

Hello,

but if you see the help it says about 'F' "

After each invoice receipt, a customer invoice is created for the quantity that appears on the vendor invoice. The order has status "Billed" until the next vendor invoice is received."

According to this, if you post a new Goods Receipt and a new vendor invoice, the billing status should be open again.

If you want a different behaviour probably you should set Billing relevance 'B -

Relevant for order-related billing - status acc.to order qty.

Best regards,

Andrea

[jpfriends079]

Is this IPO - Individual Purchase Order process? Or in this scenario, PO is standalone?

If this IPO scenario, what is the status of your PO? Is that PO status complete? If PO status is complete, was qty in PO is changed while adopting from PR?
In IPO, once PO is created. The status is controlled through PO confirmation status.

Thanks,
JP

[andrea_brusarestelletti]

Hello,

please check the completion rule in Item category customizing.

Possible values are:

Not relevant for completion
A Item is completed with the first reference
B Item is completed after full quantity has been referenced
C Item is completed after the target qty is fully referenced
D Item is referenced via contract release
E Item is completed after full target value is referenced

Best regards,

Andrea

[stephanbruning]

Hi Andrea,

thanks for your answer. I have check these settings. In our system "Not relevant for completion" is falged. My understanding from these setting, it´s only relevant for quotations and contracts. If I change for example to B. I get an error if I create a PO.

Best regards

Stephan

[VeselinaPeykova]

Setting completion rule in item categories for sales orders actually leads to problems with order status.

This is even explained in a SAP note.