Release Procedure for PO

[Former Member]

Hi Experts,

I have two users for releasing PO.

When I release a PO using tcode me29n for user1 and saving the scenario.

Once I come back again into tcode me29n ( using F3 ) with same user, I able to change i.e. , I can cancel the PO.

I want, if PO is released from user1, he cannot able to change or cancel the PO.

Please explain me the process to over this problem.

Regards,

Nani.

[Former Member · Accepted solution]

Hi,

As USER1 is having authorization to release the PO, he will always be able to change or cancel the PO.

Rgds,

Manish

[Former Member · Accepted solution]

Hi Manish,

Thanks for the reply.

But once if user 2 release the PO and saved , user3 too release the PO and saved.

still user2 can able to change.

How to restrict, if once released, nothing can be changed.

Regards,

Nani

[Former Member · Accepted solution]

Set the release indicator to 1 in that case.. so nothing could be changed after PO has been released

[Former Member]

sloved

[jaiprasad_naidu5]

Hi,

1. In IMG You need to define different release codes for user1, user2, user3

2. In IMG you need to define Release Prerequisites in Release Strategy i.e. If user1 doesn't release user2 cannot release & user2 doesn't release user3 cannot release

3. In IMG Set the release indicator to 1

4. In Authorization to be done by basis you need to assign respective release codes in object M_EINK_FRG.

With the above points are followed, user2 cannot release until user1 releases & once released he cannot make changes.

Hope it clears your doubt & problem.

Naidu.

[Former Member]

Only complementing Pavan's answer - after changing the Release Indicator, Changeability parameter = 1, you will need to assign the release indicator to yours Release Strategies on button Release Statuses. Then, once approved the PO won't be modified ( any field ).

[Former Member]

Manish's correct..moreover, You should not do that even if you were capable to do so for good reasons.. You could always use the change log to monitor changes as such to advise users not to do so and since you are authorizing them for an appropriate action.. it is usually up to them.. you culd always ask the mto put a note in the header text..before cancelling it.

[Former Member]

Hi All,

Let me be more clear.

I have three users who has authority to Release PO at their respective user id's.

User1 raise the PO and released.

User2 too release PO and the application is saved.

At this point of scenario if log back into User1 id , still he can change the status of the PO.

In the same way after effecting total release too, i able to change at any of the stage i.e. User1, User2, User3.

Is this Authorization Problem or Customization. Where i need to correct.

Please help to understand better in this concept.

Regards,

Nani.

[Former Member]

Hi,

First the Authorization of Release Code which is defined for All three users, which should be given based on their release code.

If authorization is OK & also system allowing to change the PO, then Check in Customization i.e Release Procedure for Purchase Orders>Define Release Procedure for Purchase Orders>Release indicator ( the Changble field should be maintained as Can't be changed except last line.

Regards,

Raghunath

[Former Member]

What part of the message above don't you understand?? Assign the release indicator as 1 in customization and that should help you