Issue in Commitment Carry forward document in following year

[former_member670279]

Dear Experts,

We have carry forwarded the last year open commitments (Open GR document) to Next year as invoice (54) value type through FMJ2. But in next year these documents are consuming current year budget amount from related commitment items as we didn't assign any new budget for these items. In carry forward activity only related line items has been transferred any document number not created. We are using payment Budget for controlling the budget.

Please suggest any way so that we can resolve and how to go ahead to resolve. We have ECC 6.0 EHP5 version.

Appreciate your time and support on this issue.

Regards

Jeetendra Tyagi

[iklovski · Accepted solution]

Yes, of course. GR carry-forward doesn't release any budget on year X if you use only one ledger (payment), as it remains consumed by the commitment (purchase order).

There are several ways of sorting it out... first of all, you have to make sure that you really need this CF; it would be only in the case you use PBET. Second, you can in theory carry-forward not only your GRs, but also your PO for the relevant GRs, even if they are fully consumed. Alternatively, you can play with different fund sources, distinguishing between the source of the budget in terms of the year. This should be analysed considering your business requirements...

[former_member670279 · Accepted solution]

Thanks Eli,

Yes we really need this CF. So now how we can resolve this issue, we are using FC & Commitment item for budget creation. Can you please elaborate "you can play with different fund sources" to correct/resolve the issue. Do we need to assign budget for these commitments?

Thanks

Jeetendra Tyagi

[iklovski · Accepted solution]

As I mentioned, you have to either carry-forward related POs, thus taking the budget they consumed along, or carry-forward these GRs to a different fund source, which would be exempt from availability control.

[former_member670279 · Accepted solution]

Dear Eli,

Can we transfer residual budget for CF items in new year so that our current year budget will not consume? As we have already done commitments CF activities.

I hope this can resolve our issue.

Please advise.

Jeetendra Tyagi

[iklovski · Accepted solution]

You won't have residual budget, that's the point. It is consumed by POs

You can only 'introduce' a new budget in X+1, but this will be not correct functionally-wise.

[iklovski]

Are you using commitment and payment budget or only payment budget update profile?

In this last case, it is normal, that the budget is not carried-over as it remains being consumed by the purchase order.

[former_member670279]

Dear Eli,

We are using Payment Budget only so may be due to this reason CF commitments are consuming current year budget is it??

Jeetendra

[iklovski]

Additionally, make sure that you have this note implemented:

1823688 - Commitment carried forward of goods receipts is not possible

[iklovski]

Hi,

As a general remark, please pay attention what you have set for your update profile. To start with, all this story about GR carry-forward is relevant only if you have GR/IR update in your profile (OFUP). Secondly, are you using PBET in your update profile? If not, then you are not obliged to carry-forward your GR. If you do use PBET, revise the notes for automatic GR carry-forward, starting from note 2004099 and related ones.

Regards,

Eli

[iklovski]

Hi,

To start with, GR document is not a commitment. Second, you can bring the budget along, when you make your carry-forward.

Regards,

Eli

[former_member670279]

Thanks Eli for your response.

After carry forward these line items are consuming current year Budget. Do you have any alternative so that new year budget should not be reduced?

Looking forward for your valuable support.

Thanks

Jeetendra Tyagi

[former_member670279]

Hi Eli,

Can we create a new commitment item for C/F items and assign the required budget for them in new year and reassign new commitment in carry forward documents so that budget amount would be reversed from the old commitment item & consume new commitment item budget.

Does this solution sounds good workaround for the issue. Need your suggestion on the same.

Please advise on the same.

Jeetendra

[iklovski]

Hi,

As I mentioned, you can set up a flag in IMG setting 'Activate Budget Carryforward for Commitment' defining whether the budget consumed by a document in year X, will be carried-over to year X+1, when carry-forward is performed.

In this way, you won't have consumption of X+1 year budget.

Regards,

Eli

[iklovski]

No, it doesn't make sense. Only, if you have in reality business distinction between the budget whether it originates from previous year or current one. In any case, you cannot manage it through commitment items; another FM assignment, e.g. fund source, would be suitable for this.

[former_member670279]

Dear Eli,

We have already set the flag in IMG "Activate Carryforward for Commitment" but still carry forwarded item are eating the budget of the year X+1.

Further our OFUP settings also have GR/IR update check.

Please suggest.

Jeetendra Tyagi

[iklovski]

Is it set on '54' type? Check if there are budget documents generated following the carry-forward.

[former_member670279]

Dear Eli,

Yes, it is set on 54 (Invoice) value type. But no budget document generated with carry forward activities, only the open items have been transferred as value type 54 to next year with the old document numbers.

Please suggest.

Regards

Jeetendra Tyagi