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author's profile photo Former Member
Former Member

Multiple POs, only 1 invoice

Hi All,

I would like some suggestions for the following situation;

The company purchases mobile phones using a SAP PO. They purchase 10 mobile phones that month using 10 different POs.

The vendor sends 1 invoice for the month, including all 10 mobile phones plus call costs for the month.

Question:

1. How do you process the invoice? (Do you have to match the invoice to all 10 POs?)

2. What do you match the call costs against (No PO has been raised for the call costs)?

Thank you very much.

Dani

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4 Answers

  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Jan 19, 2009 at 03:40 AM

    1. You can select multi PO into from invoice by click the icon "More Allocation Criteria" one the right of PO number field.

    2. Select "Goods/services items+planner delivery costs"

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  • Posted on Jan 19, 2009 at 04:07 AM

    hi

    >1. How do you process the invoice? (Do you have to match the invoice to all 10 POs?)

    u can do it for the POs with same vendor code ,

    u have to go to MIRO

    here click on yellow icon next to the po no field

    or give po no1 enter then 2nd enter then so on

    >2. What do you match the call costs against (No PO has been raised for the call costs)?

    not clear with question plz elobarate

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 19, 2009 at 04:36 AM

    Hi,

    You can use Unplanned delivery costs as an option to pass the call cost.

    But here options are either you can distribute the cost between all the line items or it can be settled to a separate account.

    But if 1 to 1 mapping of call cost to mobile phone is required, this option will not be suggested.

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 19, 2009 at 04:47 AM

    Hi,

    How do you process the invoice? (Do you have to match the invoice to all 10 POs?)

    Use more allocation criteria button (next to the PO reference) as explained above...

    What do you match the call costs against (No PO has been raised for the call costs)?

    1) I am guessing that by call costs you mean some service provided by the vendor in this transaction.

    If that is so either you can increase the value of your mobile phones by adding this call costs in each PO divided equally among all the 10 PO's or raise a separate PO to cover call costs as a service material and take the reference of this PO in MIRO.

    2) If you want to assume this call costs as delivery costs then you can enter this call costs as unplanned delivery costs in the 'details' tab of header data in MIRO...

    Regards,

    Prithviraj

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