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author's profile photo Former Member
Former Member

Restricting discontinued and obsolete materials for procurement

Hi all,

If a material becomes discontinued or obsolete, system should not allow orders to be placed against those materials.

What is the procedure to restrict such materials for procurement

can flagging the material for deletion be considered as one of the option.

Thanks

Syed

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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Jan 18, 2009 at 03:20 PM

    Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.

    Archive a Material Master Record

    When a material is no longer required in a company or plant, you can archive and delete the material master record.

    You have to Flag the material master record for deletion. This is known as logical deletion.

    Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.

    If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.

    Some of the archive error log message :-

    Costing data exists

    Use in routing

    Use in sales and distribution

    Use in bill of material

    Delivery exists

    Costing data exists

    Info record exists

    Purchase order exists

    The Archiving steps :-

    Archiving object MM_MATNR for archiving material master records.

    You can display the archived data, but not reload it.

    To archive the material master, first goto transaction MM71.

    Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).

    Save the variant.

    Maintain the Start date and Spool parameters and click execute.

    Click Goto Job Overview to check the archive status.

    To do a permanent delete, goto transaction SARA and click Delete button.

    Maintain the Archive Selection, Start date and Spool parameters.

    Click Test Session for testing or click execute to start the deletion program.

    Click Goto Job Overview to check the delete status.

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    • Former Member

      Hi,

      what if the purchase order has other materials. and where can we see the archived data, i have tried out by clicking in the archive directory in the MM71 TCODE and i could not find.

      Thanks

      Syed

      Edited by: Syed Syed on Jan 18, 2009 7:09 PM

  • author's profile photo Former Member
    Former Member
    Posted on Jan 18, 2009 at 03:32 PM

    Dear,

    Goto MM02 - Change material master and in basic data screen - select X Plant material status.

    X-plant matl status -


    01 Blocked for procment/whse

    02 Blocked for task list/BOM

    10 Blocked for MRP

    Valid from -


    Here you enter valid date from which the material should be blocked.

    So from this your material will be blocked for any PR/PO/any transactions related to Procurement

    Regards,

    Syed Hussain.

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  • author's profile photo Former Member
    Former Member
    Posted on Mar 17, 2009 at 10:08 AM

    I myself could find the answer

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