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Restricting discontinued and obsolete materials for procurement

Former Member
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Hi all,

If a material becomes discontinued or obsolete, system should not allow orders to be placed against those materials.

What is the procedure to restrict such materials for procurement

can flagging the material for deletion be considered as one of the option.

Thanks

Syed

Accepted Solutions (0)

Answers (3)

Answers (3)

Former Member
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I myself could find the answer

Former Member
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Dear,

Goto MM02 - Change material master and in basic data screen - select X Plant material status.

X-plant matl status -


01 Blocked for procment/whse

02 Blocked for task list/BOM

10 Blocked for MRP

Valid from -


Here you enter valid date from which the material should be blocked.

So from this your material will be blocked for any PR/PO/any transactions related to Procurement

Regards,

Syed Hussain.

Former Member
0 Kudos

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.

Archive a Material Master Record

When a material is no longer required in a company or plant, you can archive and delete the material master record.

You have to Flag the material master record for deletion. This is known as logical deletion.

Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.

If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.

Some of the archive error log message :-

Costing data exists

Use in routing

Use in sales and distribution

Use in bill of material

Delivery exists

Costing data exists

Info record exists

Purchase order exists

The Archiving steps :-

Archiving object MM_MATNR for archiving material master records.

You can display the archived data, but not reload it.

To archive the material master, first goto transaction MM71.

Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).

Save the variant.

Maintain the Start date and Spool parameters and click execute.

Click Goto Job Overview to check the archive status.

To do a permanent delete, goto transaction SARA and click Delete button.

Maintain the Archive Selection, Start date and Spool parameters.

Click Test Session for testing or click execute to start the deletion program.

Click Goto Job Overview to check the delete status.

Former Member
0 Kudos

Hi,

Thanks for the information, you have mentioned network graphic to look out for dependencies.

Where can i have the network graphic.

Thanks

Syed

Former Member
0 Kudos

Hi,

what if the purchase order has other materials. and where can we see the archived data, i have tried out by clicking in the archive directory in the MM71 TCODE and i could not find.

Thanks

Syed

Edited by: Syed Syed on Jan 18, 2009 7:09 PM