about posting periods

[Former Member]

Hi experts,

In Administration->system initialization->general settings, Posting Periods tab, the posting periods can be set to a month or a year. what's the difference between a month and a year?

Once I created a new period, are there any way to modify it or delete it?

My scenario is...for example, I set 2009 to 12 periods(months), and now SBO is in 2009-01 period. but there are always some people want to modify data like A/P, A/R in previous period, and some people want to add new A/P, A/R invoice in current period.

How do you solve this kind of problem?

Thanks...

[K_Pauquet · Accepted solution]

Hi Vic,

it really depends on how the company wants to do business & how it needs to do its financial reporting. Should a period end report be required at the end of each month, then the creation of 12 periods for the fiscal year is logical, if reporting & year-end closing only occurs annually, then 1 period for the entire year is sufficient.

In the lower versions, a user could only work in the current financial period & that could lead to annoying messages when attempting to add a document/journal to another (not current) period. In version 2007 you can work with multiple open periods, so it will not be an issue anymore.

All the best,

kerstin

[Former Member]

HI Vic,

• Year u2013 Choose this option to manage a single period during a fiscal year. SAP Business One will not create additional posting periods automatically when choosing this option.

• Quarters u2013 Choose this option to manage 4 posting periods during a fiscal year. When you choose Quarters, the number 4 is entered automatically in the No. of Periods field and SAP Business One creates 4 new posting periods respectively.

• Months - Choose this option to manage 12 posting periods during a fiscal year. When you choose Months, the number 12 is entered automatically in the No. of Periods field and SAP Business One creates 12 new posting periods respectively.

• Days u2013 When you choose this option, the No. of Periods field becomes active. Enter the number of required posting periods. SAP Business One will then create respective periods. For example, if you need to manage one posting period per week, enter 52 in the No. of Periods field. SAP Business One will then create 52 periods; one for each week.

Lakshmanan Manickam