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change details of attachments

former_member219170
Participant
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Hi Friends,

In create mode we attach 3 documents (say A, B,C) in CV01N, with status CT. Say document no is 1001

We removed a attachment (B) in change mode and change the status to IW. Now the document 1001 has two attachmnets only i.e. A & B.

Can we have any trace for this changes who & when this changes took place. i.e. I want to have trace / change list for attachmnets.

Regards

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Answers (1)

Answers (1)

Former Member
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Hai Sai Krishna ,

For Viewing the detalis of change History

got to TC - CV02N > Document No> Click on Environment menu of Basic Data Screen > click on Display changes here you will see all the activity which you have done with originals and also see, who has deleted the original as UID.

Rajesh Kumar Choudhary.

former_member219170
Participant
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Hi,

Thanks for ur answer.

we already tested in this.

Suppose if there two attachments we did at the time of create CT mode.

Those attachments are

C:\Documents and Settings\dashish\Desktop\AP Process Optimization\presentation\OtherDocs.TIF

C:\Documents and Settings\dashish\Desktop\AP Process Optimization\presentation\SupportDocs.TIF

We removed one attachment in IW inwork mode.

When we see display changes it will show for originals one document has been deleted & one created with date. user ID etc. But we see the details it shown only exisitng document details only. i.e. when we click on deleted and created, both times it shows the existing documnet details like as shown

C:\Documents and Settings\dashish\Desktop\AP Process Optimization\presentation\OtherDocs.TIF

So there is no possibility of viewing which has been removed. we can know only one attachment has deleted & one added.

Is there any way for to know details of deletion documnets.

Regards

Former Member
0 Kudos

Hi,

such scenarios are most common but in DMS the document reference cannot be traced after deleting.

one of the best methods can be achieved is,

when one of the attachment is to be deleted, instead of deleting the attachment from its current version, create one more document with same Document number,Doc Type, Doc Part but with new Document Version

by creating a new version this will help in maintaining the history as why this new version was created by referring to the previous version/s and so on.

Hope this may help you.

Thank You,

Manoj

pls award points if useful..!

former_member219170
Participant
0 Kudos

Hi,

In this case there is no history. We can't findout when there is audit.

Moreover, in actual live we don't have time to do all these. OK I will raise OSS on this.

Regards

Former Member
0 Kudos

Hi,

maintaining versions itself helps in maintaining history..

if you need to get data during audit then the concept of writing down the need of new version can be done in new version description.

Thank You,

Manoj

former_member219170
Participant
0 Kudos

Hi,

There is no concrete answer even from SAP also.

Regards