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Multimodal transportation or transportation chain

Hi Gurus,

I need to map the multimodal transportation.The scenario is customer is located in Russia,company is loacted in germany and company gave the authorization to the local russian agency to sell the goods.whenever customer places order local agency sends PO to company.Goods will be despatched from germany first by sea upto one point then by rail it will crosses the border of Russia,finally by truck it reaches to customer location.I know this can be done in SAP by Transportation chain,but I want to know the configuration steps and processes,how many shipment documents I have to maintain,how to track the whole process.

Regards,

Hari Challa.

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    author's profile photo Former Member
    Former Member
    Posted on Dec 23, 2008 at 10:09 AM

    Dear Hari,

    This is possible through Transportation process.

    Go through this Help it will help you about shipment types in the transportation process.

    http://help.sap.com/saphelp_47x200/helpdata/en/93/743e04546011d1a7020000e829fd11/frameset.htm

    Go through this Help it will help you total process steps in the Transportation.

    http://help.sap.com/saphelp_47x200/helpdata/en/93/743c21546011d1a7020000e829fd11/frameset.htm

    These are the configuration settings

    Transportation Planning Steps: -

    1.Maintain Transportation planning point: -

    Menu path: SPRO --> IMG >Enterprise structure > Definition --> Logistics execution à Maintain Transportation planning point.

    2.Shipments: -

    Menu path: SPRO -->IMG > Logistics execution >Transportation --> Shipments.

    2.1 Maintain Transportation relevance

    Menu path: SPRO -->IMG à Logistics execution > Transportation >Shipments-->Maintain Transportation relevance.

    2.2 Define Shipping type: -

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipments --> Define Shipment type.

    Here you can define 3 shipment types

    1.Prelimenary leg By ship

    2.Main leg By Rail

    3.Susequent leg By Road

    3.Basic Transportation functions: -

    Menu path: SPRO > IMG > Logistics execution --> Transportation -->Basic Transportation functions

    3.1 Defining Output control for the shipments: -

    Menu path: SPRO > IMG >Logistics execution --> Transportation > Basic Transportation functions >Output control -->Maintain Output determination for shipments.

    3.2 Partner control for the shipments: -

    Menu path: SPRO-->IMG à Logistics execution > Transportation > Basic Transportation functions --> Partner control -->Set up partner determination for Shipments.

    3.3 Text control for the shipments: -

    Menu path: SPRO --> IMG >Logistics execution > Transportation -->Basic Transportation functions -->Text control -->Define & Assign Text determination procedure.

    3.4 Routes: -

    Menu path: SPRO --> IMG --> Logistics execution -->Transportation -->Basic Transportation functions --> Routes --> Define Routes.

    3.4.1 Define Routes: -

    a.Define Transportation connection points.

    Menu path: SPRO-->IMG --> Logistics execution --> Transportation --> Basic Transportation functions -->Routes > Define Routes >Define Transportation connection points.

    b.Define Routes and stages.

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Basic Transportation functions -->Routes -->Define Routes -->Define Routes and stages.

    3.4.2 Route Determination: -

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Basic Transportation functions --> Routes -->Routes determination

    a.Define Transportation zones

    Menu path: SPRO -->IMG --> Logistics execution -->Transportation >Basic Transportation functions >Routes--> Routes determination --> Define Transportation zones.

    b. Maintain country and transportation Zone for shipping point

    Menu path: SPRO -->IMG -->Logistics execution > Transportation > Basic Transportation functions--> Routes -->Routes determination --> Maintain country and transportation Zone for shipping point.

    c. Maintain Route Determinations: -

    Menu path: SPRO --> IMG -->Logistics execution --> Transportation --> Basic Transportation functions --> Routes > Route determination >Maintain Route determination.

    4. Shipping Costs : -

    Menu path: SPRO--> IMG > Logistics execution > Transportation --> Shipping cost

    4.1 Shipping cost Basic Functions: -

    Menu path: SPRO --> IMG > Logistics execution >Transportation >Shipping cost > Basic functions --> Define Date Rules.

    4.2 Shipping Cost Document: -

    Menu path: SPRO--> IMG --> Logistics execution --> Transportation --> Shipping cost --> Shipment cost document.

    a. Shipping cost type and item categories.

    Menu path: SPRO > IMG > Logistics execution--> Transportation --> Shipping cost --> Shipment cost document --> Shipping cost type and item categories.

    b. Shipping Cost relevant and Default setting for shipment cost type: -

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipping costs -->Shipment cost document --> Shipping Cost relevant and Default setting for shipment cost type.

    4.3 Shipment cost Pricing: -

    Menu path: SPRO --> IMG --> Logistics execution -->Transportation -->Shipping costs --> pricing

    a. Define & Assign pricing procedures.

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipping costs --> pricing -->Define & Assign pricing procedures.

    4.4 Shipment cost settlement: -

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipping costs -->settlement.

    a.Assign purchasing data

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipping costs -->settlement --> Assign purchasing data.

    b. Automatic determination of CO assignments: -

    Menu path: SPRO --> IMG --> Logistics execution --> Transportation --> Shipping costs > settlement > Automatic determination of CO assignments.

    Create Shipment Document

    After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

    Transportation Create Single document Logistics Logistic Execution  TransportationPlanning

    T.code: VT01n

    Enter your transportation planning point and shipment type. Press enter.

    *I your case you need to go to VT04 - Collective Processing then you need to create variant for Transportation chain with your shipment types.*

    Creating the shipment cost document

    After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

    Single document Logistics Logistic Execution  Transportation Shipment cost Create

    T.code: VI01.

    After creation of shipment cost doc. You settle the Shipment cost.

    Go to VI02, enter shipment cost no.and press enter.

    Then go to Overview -- Fright cost items, Select the line item and double click it.

    Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.

    On the Standard change, details u2013 Freight cost items screen, then check the check box u201CTransferu201D, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the u201CTransferu201D check box.

    Press save button on the current screen.

    Shipment cost settlement and documents:

    Use

    After the shipment cost settled in shipment cost document, it has the following affects:

    It creates a service entry sheet that refers to the purchase order determined.

    It posts acceptance of services performed.

    It creates an accounting document for the accruals.

    Further subsequent documents are created in FI.

    Generally process is-

    1) VL01N

    2) VT01

    3) VL02N - PGI

    4) VI01

    5) ML81N u2013 Service Entry Sheet

    6) MIRO u2013 Invoice Verification

    Shipping docs (VT01) are created before PGI...

    You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.

    In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue

    I your case you need to go to VT04 - Collective Processing then you need to create variant for Transportation chain with your shipment types.

    I hope this will help you,

    Regards,

    Murali.

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  • Posted on Dec 23, 2008 at 04:41 PM

    Dear Hari,

    Below are steps-

    Shipments & Transportation

    1) Maintain transportation planning point through Menu as follows:

    IMG Maintain planning point. Logistic Execution  Definition Enterprise Structure transportation

    Create your own like BP01 enter the general data¡¯s required

    2) Defining modes of transport:

    Transportation Functions Transportation  Logistic Execution Define modes ofIMG RoutesBasic transportDefine routes

    Use the standard like:

    Shipping type: 01

    Description: Road

    3) Define shipping types :

    RouteTransportation Functions Transportation Logistic ExecutionIMG Define shipping typesBasic

    Or through T-code: SM30

    PT: 01

    Description: Truck

    Mdtr: 01

    STPG: 0001

    4) Define transportation connecting point :

    Logistic Execution Define transportationIMG DefineRoutes Basic connection pointsTransportation Functions routesTransportation

    Copy the std point and make it FB01 as departure zone and FB02 as destination zone

    5) Define routes and stages.

    Transportation Functions Transportation routes and stages Logistic Execution IMG Define Define routes Routes Basic

    Use the standard route and copy it as FB0001 and enter the departure zone and destination as what we created.

    6) Defining Transportation Zone:

    Basic Transportation Logistic Execution IMG Define transportation Router determination Route Transportation Functions zones

    Use the standard transportation zone depending on the route so as for the example use 0000000003 - Southern Region

    7) Maintain country or transportation zone for shipping points

    Transportation Logistic Execution IMG  Route determination  Route Basic Transportation Functions Maintain country and transportation zone for shipping point

    Shipping point be ASH1 and route as 0000000003 which is assigned to country India

    8) Maintain route determination:

    Logistic Execution MaintainIMG Route determination Route Basic determinationTransportation Functions  Transportation route

    Country of departure: India

    Departure Zone: 0000000003

    Country of destination: India

    Destination Zone: 0000000003

    And enter the data’s needed like shipping condition 01, etc.

    Maintain Transportation relevance for shipping point, sales document type and delivery types.

    9) Now create shipping types

    shipment Shipments  Transportation  Logistic Execution typesIMG Define

    Copy the standard 0001 and make it to AFIL

    10) Define and assign traffic zones through T-Code: T_76 (or) thru menu as follows

    functions Shipments cost  Transportation  Logistic Execution and assignIMG DefineBasic tariff zones

    Copy the standard and make it to FABTARIFF and assign our transportation planning point as ATP1, ATP2 assign tariff zone to every particular transportation planning point

    11) Define and assign pricing procedures

    assign pricing Price control  Pricing Shipments cost procedures Transportation  Logistic Execution IMG define and

    Copy the standard shipping cost pricing procedure SDFC00 to FBSC01

    12) Assign purchasing data:

    Settlement Shipments cost  Transportation Logistic Execution IMG Assign purchasing data

    13) Assign transportation planning point to shipping condition, purchase organization, purchasing group and to plants.

    14) Define Automatic G/L account determination:

    Transportation Logistics Execution IMG Automatic G/L Account Determination  SettlementShipment Costs

    Or through T-code: OMWB

    Use G/L account 614000 as used in standard

    15) Automatic determination of CO assignments:

     Logistics Execution Determination of CO AssignmentsIMG Automatic Settlement  Shipment Costs Transportation

    Or T-code: OKB9

    16) Maintain shipping point address.

    Definition Enterprise Structure Define, copy, delete, check shipping Logistics Execution  point

    17) Creating G/L account centrally.

    AccountingAccounting  Master Records  General Ledger Financial

    Processing CentrallyIndividual

    Or through T-Code: FS00

    18) Enter the G/L account 614000 to the company code AFIL

    19) Create transportation condition records:

    Logistic Execution create Prices Shipment cost  Transportation Master data

    Or thru T-code: TK11

    Enter condition type FB00 that is freight condition type, which is used as standard in the shipping cost pricing procedure.

    Enter the price and save it

    -

    -


    shipment processes start with SD. the process has integration with MM and FI as well. t-codes:

    1. VA01 - create sales order

    2. VL01N or VL10C - create delivery

    3. VT01N - create shipment (this is when you include the deliveries)

    4. VL06O - picking

    5. VT02N - shipment completion

    6. VF01 – billing

    Process:

    1. The system determines the pricing procedure for the shipment cost item-using transportation planning point, service agent and shipment cost item category

    2. Calculation Basis

    3. Condition Record

    4. Access sequence.

    For the sales order, create a delivery using VL01N and pick the goods. Now create a shipment using VT01N and assign the delivery to the shipment document. Make sure to enter the carrier and other details before performing the transportation planning and execution. Save the shipment document and PGI for the delivery would be done automatically.

    A shipment represents a physical goods movement between two or more locations.

    For the system to create a shipment, shipping-relevant deliveries must exist.

    You use Transportation Planning to group pending deliveries into shipments and then to perform the shipments.

    The outbound delivery documents contain routes that the system calculates in route determination, and a transportation planning date for the delivery.

    Dynamic transportation planning is responsible for grouping together outbound deliveries into shipments that have at least the same route, visit plan type and the same transportation planning date.

    The following restrictions can be taken into account for a shipment in Dynamic Transportation Planning:

    • Weight

    • Volume

    • Variable capacity

    • Number of stops

    • Maximum duration

    • Loading units

    Create Shipment Document

    Use

    After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

    Logistics Logistic Execution  TransportationTransportation Planning Create Single document

    T.code: VT01n

    Enter your transportation planning point and shipment type. Press enter.

    Creating the shipment cost document

    Use

    After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

    Logistics Logistic Execution  Transportation Shipment cost  CreateSingle document

    T.code: VI01.

    After creation of shipment cost doc. You settle the Shipment cost.

    Go to VI02, enter shipment cost no.and press enter.

    Then go to Overview -- Fright cost items, Select the line item and double click it.

    Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.

    On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

    Press save button on the current screen.

    Shipment cost settlement and documents:

    Use

    After the shipment cost settled in shipment cost document, it has the following affects:

    It creates a service entry sheet that refers to the purchase order determined.

    It posts acceptance of services performed.

    It creates an accounting document for the accruals.

    Further subsequent documents are created in FI.

    Create Delivery:

    T.code: Vl01n

    Create TO:

    T.code: LT03

    Create Shipment Document

    Use

    After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

    Logistics Logistic Execution  Transportation Transportation Planning  Create Single document

    T.code: VT01n

    Enter your transportation planning point and shipment type. Press enter.

    Creating the shipment cost document

    Use

    After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

    Logistics Logistic Execution  Transportation Shipment cost  CreateSingle document

    T.code: VI01.

    After creation of shipment cost doc. You settle the Shipment cost.

    Go to VI02, enter shipment cost no.and press enter.

    Then go to Overview -- Fright cost items, Select the line item and double click it.

    Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.

    On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

    Press save button on the current screen.

    Shipment cost settlement and documents:

    Use

    After the shipment cost settled in shipment cost document, it has the following affects:

    It creates a service entry sheet that refers to the purchase order determined.

    It posts acceptance of services performed.

    It creates an accounting document for the accruals.

    Further subsequent documents are created in FI.

    Generally process is-

    1) VL01N

    2) VT01

    3) VL02N - PGI

    4) VI01

    5) ML81N – Service Entry Sheet

    6) MIRO – Invoice Verification

    Shipping docs (VT01) are created before PGI...

    You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.

    In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue

    Regds

    MM

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