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project prepn


Please give me the details in project preparation phase what r the things has to be done?

Thanks ,


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  • Best Answer
    Posted on Dec 19, 2008 at 11:11 AM

    Daer Pinto,

    Following can be done in Project Preparation Phase:

    Scooping - What is to be implemented i.e. which sub-modules are to be implemented some clients may not require credit management for example. Look at the project scope document carefully it will tell you what SAP sub-modules in SAP you should be prepared for. Usually the sales people along with project manager do it.

    As is - Here you understand the existing business processes of the client. Your BPO (Business Process Owner) - collect all the ISO-documentation (if client is ISO certified), reports and forms at this stage and you analyze how and when the reports/forms are generated, where the data is coming from. You also do a Level -2 training for your BPO so he is made aware of all the required transactions in SAP.

    Once this is over BPO can start learning with the consultants help more about SAP. This is crucial because if you miss out any transactions the BPO may forget about some of his Business processes which may come up later. It is a good practice to ask the BPO to make flow charts to explain business processes.

    To-Be - Simultaneously you map these processes to SAP. Processes that you are not sure of as to whether they are present in SAP or not you try to do a configuration of those processes, and along with the BPO (Business process owner) he is the clients employee who knows about the clients business processes probably a middle management guy, there can be more than one), BPO involvement is required as he may be able to tell you his requirements better. Once you do the business modeling you will also be made aware of the gaps between as-is and to-be, here decisions have to be made as to whether any ABAP development/system modification is required or not and so on. Involve the BPO as much as possible and document everything it is good practice do not be lazy about it.

    Hope this helps...


    Jignesh Mehta

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 19, 2008 at 11:11 AM

    During this phase, the team conducts initial planning and preparation for an SAP project.

    These activities include:

    u2013 Initiate project and define project goals and objectives

    u2013 Clarify the implementation scope

    u2013 Define project schedule, budget, plan, and implementation sequence

    u2013 Establish the project organization and assign resources

    u2013 Plan facilities for the project team

    If you are planning to use Solution manager, then using solution manager strategy is also designed.

    Project managers are mostly involved in this phase and a lot of project management activities happen like people, time, resources, schedules, costs, change management, dosument management etc.

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 19, 2008 at 11:19 AM

    Dear Pinto,

    I think, this question could be resolved by yourself.

    It also reflects the activeness/ alertness of an Implementor, how well he is gonna take responsibilities/ challenges.

    Please refer:

    [ASAP Methodology - Project Preparation|]

    [ASAP Methodology|]

    [ASAP Methodology for Entrprise Portal|]

    [ASAP - Phases|]

    Project Preparartion is basically a Scoping-Stage (First Phase) in SAP-Implementation; which consists of:

    1. Preparation of Project charter

    2. Identification of Core-team members (or more precisely, Project Team - Stakeholders, Implementation Partner, Core-team for each module)

    3. Identification of Project-Standards

    In short, Its more or less a Project-Management activity, where needs and scope for SAP-Project implementations are identified and Project Enviornment is set-up

    Best Regards,


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  • Posted on Dec 19, 2008 at 11:23 AM


    Find the sequence of step which needsto be undertaken during the Project preparation stage.

    1)Project Charter document preparation

    2)Project Plan Preparation

    3)Create Detailed resource deployment plan

    4)Project Communication plan Preparation

    5)Project infrastructure requirement plan

    6)Finalization of project deliverables and templates



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