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Mail Scheduling

Dear all,

We have a workflow for PR.

Now I have scheduled a job for the mails to be sent for SAP Inbox to outlook.This I have done through a user ID say USERID1

USERID1 has an email maintained say USERID1 at

Now say USERID2 USERID3 USERID4 are involved in PR aapovals with USERID2 making the PR.

when USERID2 makes the PR,the mail goes to Outlook of USERID3 saying that please release PR 1234567.

But this mail in USERID3's mail is sent from USERID1's email ID and not through USERID2's email ID.

This I guess is beacuse USERID1 has scheduled the job.

what has to be done ? is the job scheduling to be done from every userid with different names?


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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Dec 19, 2008 at 10:03 AM

    Hi Rahul,

    I think you are scheduling report RSWUWFML2 for workitems to be sent from SAP Inbox to outlook.

    For this report dont specify any user name. Then by default all the new workitems will be sent to outlook but make sure that email ids are maintained for each user in SU01.

    When the report is scheduled, all the workitems will be sent through a specific userid.

    Hope this works.



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  • Posted on Dec 19, 2008 at 10:14 AM

    Hi Rahul,

    When ever a mail is sent from SAP workflow the sender is always WF_BATCH. So the ID that woudl be displayed in the sender would be the ID maintained for WF_BATCH user in SU01.

    Please check if USERID1 is the ID maintained for WF_BATCH in SU01. If yes, then this is the reason why you are getting his name as the sender.

    Hope this resolves your query.



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  • Posted on Dec 19, 2008 at 10:15 AM


    Using the Std. Program RSWUWFML2 you can do this.

    Execute program and select the Respective Check Box (New Work-item Only). And create a variant for it.

    Schedule the program RSWUWFML2 in the background for every 10 or 15 mts.

    Once any one get the new work-item, the respective user will receive the mail. Provided the e-mail for the User Maintained in the SU01.



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