Advance Payment Invoice through MM

[ali_dai]

Dear all,

Please help me on this scenario: my client makes an advance payment for a PO and receievs an invoice for that. This invoice has VAT and it is shown at the VAT report. After a while the vendor sends the materials and a final invoice with the difference of the invoice minus the advance payment. The problem is that my client wants to post the invoice with the difference so as to have the correct VAT on the report, but in MM we have to post the hole ammount so as not to have differences with the PO. Please give me a solution how to treat the advance payment invoice.

[Former Member · Accepted solution]

Hi

In this scenario You have to Post the Advance as Downpayment to vendor with Advance amount and tax what ever incurred thrugh FI transcation and there you will find a PO field where you can enter PO refernce and book that Advance amount given to vendor.The system will update this in the PO .You can see this in status Tab of the *PO header Data * and also in th ePO history line item will be updated.

For the Second half means

Now you recieve the Invoice from the vendor for the Amount which does not include advance you can post the Invoice by manually change the value.

Regards

[ali_dai · Accepted solution]

Dear sunny,

Whith the solution you describe, you make tha advance payment through f-47, f-48 and you see it at the PO status and at the PO history. The problem is that then you have to post the hole ammount during the invoice receipt and my client wants to post the difference (final minus advance payment) so as to have the correct VAT.

[JL23]

This discussion is 5 years old,  making new suggestions is probably pretty useless, I doubt that any company has an issue open that long. I hope that (who was online yesterday) does update this discussion with the solution so that nobody needs to add even more "try this" "try that"   (if he can still remember what he did  5 years ago.)

[balakonda_chandrasekhar]

Hi,

Please do the following steps:

1.Check the Vendor reconciliation A/C,

2.Go to FS00, and check Filed Status Group,

3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.

4. Go To material management segment and put optional entry for the field of Purchase Order and save.

5. Create the Purchase order in the System.

6. Tcode F-47 for down payment request, ensure you put the Purchase order number & Line item while creating the down Payment request.

7. Tcode F-48 for processing the Down Payment referencing the Down payment.

8. In the Purchase order history you can see the Down payment created, in The PO header status also you can see the same.

9. After the GR & IR is done, Perform F-54 for Down Payment Clearing.

The process is involve with Finance module also. Please you may consult with your FICO consultant as well.

Thanks!

Chandu

[former_member190893]

Hi, u have 1 more option through ME2DP T-code. in PO Header u mention the payment terms, after release the PO u go through ME2DP. in ME2DP - Payment Request & Payment Process. u will get a/c entry also Regards Kuamr

[ali_dai]

Hi all,

I was surprised that i have feedback for a question opened around 6 years ago! I was Junior MM consultant back then!

Anyway, to be honest i do not even remember the case back then and i defently do not remember how it was resolved. However, thank you all for your answers.

BR

[Former Member]

dear ali,

have tried using tcode F-47.

Regards,

Sagnik

[Former Member]

hi,

u make the down payment against PO, but the same will not update in Po history...

it will get update in vendor ledger account.

when after receiving the advance patyment as u said..., book the full invoice amount including the VAT.

dont bother about the down payment made earlier.

in any case payment is further step and system will take care there

but we need to book the invoice to the fuller amount before making the payment

[ali_dai]

sandip gusai,

the problem is that my client wants to post the final invoice not with the whole ammount but with the difference of the whole ammount minus the advance payment made earlier. Through FI and MM it can not be done because during MIRO i must post the whole ammount of the PO so as to have it closed. An idea is to have MM invoice and subsequent debit, but it is difficult for stock materials and it is difficult if the PO has more than one items. I hope i exlplain the scenario in a way that is understandable. Thank you all for your answers.

[Former Member]

Hi,

it is very old, but for the history and people that will ask the same `uestion.

In transaction MIRO in tab G/L account you can place the account for advanced payment in credit, that will make the right amount.

[Former Member]

Hi

You can go with credit memo,debit memo concepts in such cases in MM goods recipet

hope it helps

[ali_dai]

hi ppk,

you mean in invoice receipt. But this is not possible if you have a PO with a lot of materials, because you would not be able to deside whcich ammount to give as advance payment for every line item. The point is tha the first invoice of the advance payment has no quantities and values, only a total sum, so you dont make a MIGO and through MIRO what quantity and what value to enter???