BUDGET CONTROL

[Former Member]

Dear all,

i have a question on budget control.

i created a project and released it.

there is budget control on the project and it is activated.

now ,i want to add one activity in the network. but the message states that "budget error occur during budget check, see cost protocol".

the error message states that the new activity exceeds the budget. and i can not save the project.

i am confused, becasue the planned cost has nothing to do with the budget.

the budget should be compared with the actual cost.

could someone tell me what's wrong with it?

how could that happen?

[Former Member · Accepted solution]

Hi

System behaviour is correct. Check the explanation for "Residual order plan" in Note 178837

Regards

[Former Member · Accepted solution]

THANKS.

i checked the note, but it doesn't supply the solution.

i added one activity several time with different working hours.

but the warning messege is the same.

"Message no. BP602

Diagnosis

In Ntwk actvty 4000022 0630, payment budget for WBS element CN-0380.30 for fiscal year 2009 has been exceeded by 1,080.50 RMB."

The amount 1,080.50 RMB is always the same, although the working hours of activity is different.

i think the planned cost has nothing to do with the budget.

why does it occur?

thanks a lot.

[Former Member · Accepted solution]

Hi

The note is not for any solution.. it is a consulting note which explains the logic behind assigned values...

please read-

Planned costs that exceed the total of actual costs and commitment for assigned networks, network activities or orders. (The plan value "reserves" the budget on the WBS element. Therefore this budget cannot be consumed by another network, network activity, order or WBS element). The residual order plan is calculated depending on the assigned network, network activity or order.

Here, the precise logic depends on the status of the assigned network, network activity or order and on the Customizing settings. (You can find detailed information on this topic in the Implementation Guide (IMG) "Define Order Value Updating": Project System-> Costs -> Planned costs -> Define Order Value Updating. See also Note 165085). In summary:

With the status 'Released', the residual order plan is always included in the assigned value. With the status 'Created', this applies only if the 'Assign Funds in Plan' indicator is set (transaction OPSV) in Customizing for the network type or order type.

Exception: The residual order plan of networks or network activities that are used for forecasts (see relevant indicator in the network type, transaction OPSC) is never included in the assigned value.

With the status 'technically complete', 'complete' or 'deletion flag', the residual order plan is never included in the assigned value.

The conclusion is network plan is included in the assigned values and reserves the budget. This is std. behaviour of the system. If you want to avoid it.. the possible way out is also stated in the above paragraph...

Regards

[Former Member · Accepted solution]

thanks a lot for your help.

when i check the PS report, the planned cost for 2009 is zero. and the budget for 2009 is almost 10000.

when i add the activity with 10 working hours, the message states the budget is exceeded.

the project is just partially released, no production order or purchase order, i am confused which part reserve the budget. where is the planned cost?

thanks a lot.

Judy

[Former Member · Accepted solution]

assigned is also zero for 2009 in the report.

Edited by: Judy ZHU on Dec 10, 2008 10:05 AM

[Former Member · Accepted solution]

When you are in CJ30/CJ31 use the menu path Extra's / Availability control:

Info

Analysis

Have you released the budget?

What was the exact error?

[fortian · Accepted solution]

Did you find any workaround?

Thanks