Unable to delete PO line item if GR qty is different from IV qty

[edwin_fu]

Dear all,

Please help me to check this issue. The PO line item purchased with 10pcs (quantity), and the goods receipt (GR) is 10pcs as well as the invoice verification for 10pcs. However, weeks later, they performed a movement type of 102 to cancel 2pcs back to vendor, but no subsequent movements follow up.

Now, the user wanted to delete this line item in PO, but the system throw out an error message:

"Quantity delivered differs from qty. invoiced (Function not possible)"

Diagnosis: You have attempted to delete an item whose GR and IR quantities differ.

Is there any work-around or solution of how to delete this PO line item?

Thank you and appreciate for helps.

Warm Regards,

Edwin

[Former Member · Accepted solution]

Hi,

Please check the PO item, Purchase order History tab.

Verify the GR qty and IR Qty.

You should cancel the IR document first before perform movement 102.

regards,

rob

[Former Member]

Why you need to delete the PO item, Gr and IR already exist for the PO. also you need to do credit memo for the PO , in order to balance the invoice qty and IR.

If you want to close the PO , just tick delivery complete indicator.

Edited by: w1n on Nov 28, 2008 10:37 AM

[edwin_fu]

Dear both,

Thanks for the prompt reply. This particular material is not applying the "GR-based IV" feature. This is why the user is able to cancel the goods receipt without the cancellation of invoice first.

The reason why the user needs to delete the PO line item for this material is because they need to change the valuation class of the material which they suspect this is the cause. They have clear all the stocks quantity, clear all the relevant open quantity but left this PO line item. They wanted to delete the line item so that they can change the valuation class.

Does it mean that it has to use credit memo to clear the quantity? This transaction was posted in 2007, what would be the impact to FI if I post credit memo in 2008?

Thank you very much for your helps.

Warm Regards,

Edwin

[Former Member]

Dear Edwin,

its recommend that you cancel all PO history (like IR and GR), but, you may try to do credit memo first, the purpose is to balance between the GR and IR , because you said the cancel partial the GR,then you need to credit memo the PO invoice for 2 qty also.

Then try to delete the PO item after that.

Edited by: w1n on Nov 28, 2008 11:15 AM