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How do I cancel a GRPO when quantity falls in negative inventory?

May 13 at 05:33 AM

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Former Member

Hi everyone,

I am trying to cancel a GRPO but not able to because It says "quantity falls in negative inventory".

This is because the GRPO was entered incorrectly and item has been delivered. It is not possible to cancel the deliveries because too many of it have been created. Please advise how can I cancel the GRPO and then redo it with correct input?

Thank you.

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2 Answers

Johan Hakkesteegt May 14 at 10:12 AM
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Hi,

If you managed to deliver more than you received, you should be adding an extra GRPO, not cancel one.

If the sales delivery was also incorrect, then you need to first create the necessary A/R Returns or A/R Credit Memo document. This document will put the necessary stock back, after which you will be able to cancel the GRPO.

If you are facing a really big mess, you can simply create a Goods Receipt, and explain the situation in the Comments field.

Regards,

Johan

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Former Member May 14 at 04:26 PM
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Hi Johan,

Thank you for your reply.

The problem is user copied a GRPO from an AP reserve invoice, but instead of creating two GRPOs, he created two lines in GRPO because the item is going to two different warehouses. This led to wrong double entries in the GRPO's JE. That's the reason why I would like to cancel it and have it redone.

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Hi,

Follow below workaround

Create a Goods Receipt in same warehouse with required quantity cancel the GRPO re create GRPO and Create Goods Issue to null off the Stock. Use same price in Goods receipt as purchase price and same GL in Goods Issue and Goods recipt.

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