PO cancellation

[Former Member]

Hi experts,

Please advice to solve below issue.

My client created for 16 items one PO against vendor A and received the goods and made GR

Now he found that the vendor name was wrongly entered and need to change it.

I think first the GR is n to be cancelled and to then PO to be cancelled and create a new PO

To cancel PO there are 16 items, one way is deleting all the items, right

But is there any alternative to cancell PO so that new one can be created afresh

[Former Member · Accepted solution]

Hi,

In the PO once you enter the Vendor then that field will be grayed out.

Because PO is a legal doument, and you have also sent the PO to the vendor & vendor has supplied that material & GR also done.

Now what you can do is first inform the Vendor about this Error in Vendor. Raise the new PO with the same 16 items & send the PO to vendor.

Then You need to cancel all the GR made against that PO & put the deletion mark against that PO line items & close the PO & inform the vendor on that PO is closed so no more value on that PO in future.

Then inform the vendor to send the fresh invoice for the new PO which you created & do the GR for that PO line items & do the MIRO then make a payment to vendor on that new PO.

rgds

gsc

[Former Member]

Hi,

You are correct, the GR has to be cancelled and then the PO items have to be deleted. The PO cannot be deleted at the header.

So, that is the best way to proceed further....delete all the items and save the old PO then create a new PO for the new vendor.

[former_member810660]

Hi,

If no GR is done, you can put the delivery completed indicator in the PO, and inform the vendor, so that no GR can be made on that PO. Then go for New PO.

thanks and regards,

Poorna

[Former Member]

you can first copy new purchase order from old one which needs to be deleted - this will ease your job and put vendor number corectly

then go and delete all line itesm so that PO gets cancelled

in SAP you cannot delete total PO number