payment restriction regarding a purchase order

[Former Member]

suppose a purchase order is made at head office or branch office.

is it possible that if payment has been from either head office or branch office then second time payment regarding same purchase order should not be possible from other branch or head office.

[Former Member]

over

[Former Member]

Hi Sanjeev,

As per my knowledge it is possible. For that you have to do some settings in vendor master .In vendor master have head office branch office option are available and for restict duplication or double payment for one more option is avialable in same vendor master .

For resticting double or duplication go to vendor master there payment transaction tab have select check double invoice check box.

For head office and branch office settings you go through accounting information in vendor master there give head office code in head office field.

May be this information is useful to you

Regards

Surya

[Former Member]

let me explain once again

we have made a purchase order , it can be made at head office or branch/unit level. payment is also possible at any end.

now we want is that whenever any one of head office or branch office makes payment then afterwards no one should be able to make same payment again with respect to same purchase order.

if we make some configuration in vendor master then we are restricting the working of vendor to some unit or head office we donot want to restrict teh vendor.

instead we want a simple restriction over manual payment that once a payment has been made regarding one purchase order then double payment is not allowed regarding that purchase order, a error message should get flashed over screen while making that posting.

[Former Member]

Hi,

The payment against a PO is made against the account payable generated from the invoice. Once cleared, a payment cannot be posted again, as there will be no open item left to pay.

Cheers.

[Former Member]

suppose clearing has not been done then there is possibility of double payment. then what can be done.

[Former Member]

Hi,

If clearing is not done, then it practically means that an advance has been given and that too not with reference to the PO because the payment terms in the PO can restrict whether an advance payment can be done or not.

Other than that there is no way you will be able to stop duplicate payment.

Always ensure that payments are made thru the automatic payment program, which will always look for open invoices. It will also clear open debits and credits if they exist.

Cheers.

[Former Member]

Hi,

In sap Single invoice double payment not allowed sys displays warning message that means no open item exist if allready made payment.

If invoice contains partial payment then only allowed remaining amount

No question of double payment, if payment down invoice was cleared item

only openitem allowed to payment.Let me know if u have any doubt.

Regards

Ram