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MR11 - Clearing upload

May 07 at 01:13 PM

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Former Member

Good Morning,

I am a new user to SAP and learning as I go. Just recently, I was shown the process for clearing the excess GR through MR11. Currently, my company manually clears each PO since multiple GRs may be under 1 PO, but not all GRs are fully resolved. Each GR appears to have its own item field (10, 20, etc) to differentiate.

Within the MR11 menu, both PO and item number are available fields to populate. Is there a way to upload/import a listing of POs and Item number to specifically clear the GR identified as completed?

Any help would be greatly appreciated as I would like to find a way to streamline this process.

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4 Answers

Jürgen L May 07 at 01:54 PM
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Technically there is no relation between different fields on a selection screen.

Each field is used on its own values to select records from the tables which match.

so you cannot select just item 00001 from purchase order 123456 (which has for example 5 items)

and for another purchase order 567890 an item 00002

SAP would select PO 123456 and 567890

And it will return 4 items if you enter 00001 and 00002 in the item number field

you get item 00001 and 00002 from PO 123456

and item 00001 and 00002 from PO 567890



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Tammy Powlas
May 07 at 01:20 PM
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I would try automatic clearing (transaction F.13) as it will handle a lot more at once than MR11

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Carla Bussolo
May 11 at 05:30 PM
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Hi Michelle,

Just a clarification: MR11 and F.13 are different transactions.

MR11 is used to only clear quantity differences.

And F.13 is used to clear amount differences.

For more details on this, read KBA 2050268.


Regarding the selection need, I do not see a way of doing it in the MR11 selection screen. You may enter several POs, but, once you enter its items, it will be valid for all the POs.


Regards,

Carla

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Former Member May 14 at 05:06 PM
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Hi All,


Thank you for the feedback. I was really hoping there was a better way than manually processing the amount clearings through MR11. At about 50 transactions per month, this does take some time to process. Glad some experts could confirm the methodology.

Thanks again - Michelle!

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