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Project without BOQ details

May 06 at 06:11 AM

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We are using SAP-project system & FICO module to schedule, monitor and account MEP projects. At present all presales activities of planed cost, quantities & time estimation, for bidding/tendering are done out of SAP. Once the project is awarded we create WBS/ project structure as per Customer contract & BOQ awarded to us. After we enter the Sales Enquiry, Quotation & Contract in SAP. Then project execution starts as per schedule given by customer.

However sometimes customer only issues a letter of Intent (LOI) and requests to start the project. This is due to customer or main contractor not having the final detailed BOQ as they have not finalized/approved design of the project or other reason. Hence we create only top level project/WBS to start booking the cost and commitment (PR /PO) for procurement of material, services & booking labour timesheet. Hence all cost gets accumulated at single or at very few levels of WBS.

After certain period of time, we get the full and final BOQ and Schedule from customer/main contractor. At this point we are creating the detailed level of SAP Project structure with Main & Sub WBS, Networks & activities as per design and BOQ structure. This helps us to monitor & claim payment certificate for its billing from customer as per BOQ/Contract. Our challenges are below.

  • 1.We want to know is it the correct practice in Engineering/commissioning industry with use of SAP PS.
  • 2.What shall be SAP best practice for this types of scenarios where we don’t have details of BOQ at bidding, tendering and starting of projects.
  • 3.How shall we transfer the transactions of cost and commitment (PR & PO), Revenues & WIP already posted on short project created for procurement.
  • 4.Does SAP provides of any tools or method for migrations.
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