Functional Area cannot update when posting

[Former Member]

Hi,

Now I am confused about functional area when posting document.

Functional area derived from master data of Cost center.

cost center 1000 -> functional area 2000

cost center 1001 -> functional area 2100

And no functional area derived from account and cost element, also no substitution.

When use F-02 to posting document, first I input one line item with cost center 1000, then the system derived functional area 2000. The document has not been posted. Now i want to change the cost center to 1001, but after change the cost center, the FA still with 2000, not changed to 2100 automatically. so it is not correct.

My version is ECC6.0. I did the same thing in IDES ecc6, but the system works fine, after i change the cost center,the fuctional area also changed to 2100.

I compared two systems,but i do not know why, anyone can help me? thank you!

how did the system update data when we input the document?

[Former Member · Accepted solution]

Check your setting of derivation rules. Call transaction FMDERIVE; find the relevent rule (should be something like 'derive functional area from cost center'; double click that rule; in the 'Target Fields' area, click the attribute (the column next to FUNCTION_AREA). You should see three options: ' Do Not Overwrite if Fld already Filled', 'Overwrite with New Value' and 'Overwite with New Value if New Value Is Not Empty'. I believe your current setting is option 1 do not overwrite. If you change it to 2 or 3, the new Fuctional Area should derive.

[Former Member · Accepted solution]

You give a good suggestion, but there is no derivation strategy in system, i think it is for FM, we did not use this function. Is there any elseplace for function derivation strategy?thank you!

[Former Member · Accepted solution]

If you are not using FMDERIVE, functional areas are probably derived from GL account or cost element. One way to prove this is to find two cost elements (KA03) with different functional areas assigned to them. Then, post a documetn with two lines pointing to the above two cost elements but with the same cost center. After that check whether the two lines have different functional areas.

An indirect way to prove it is to deactivate FMDERIVE in IDES. And try the scenario you mentioned in IDES.

[Former Member · Accepted solution]

In fact, we did not assign any FA in cost element or GL account. Also I testing in IDES without FMDERIVE, it works fine.

I found out, in IDES when i create the cost center, the FM field was dark first, after i entry the cost center category and press enter, then the FM field come out with the FM which we configued from cost center category (OKA2).

But in our system, this field can be input from the first. So i am not sure whether this make sense? but I also do not know why this happen in different system. can you give some suggest? thank you!

[Former Member · Accepted solution]

This might help you:

1. Check the status of 'Cost of Sales Accounting': Financial accounting > Financial Accounting Global Setting > Company Code > Cost of Sales Accounting > Activate Cost of Sales Accounting. I am pretty sure the status for IDES is '2' - Active. If it is not '2' for your company code, goto step 5.

2. Assign Functional Areas for your Company Code: Financial accounting > Financial Accounting Global Setting > Company Code > Cost of Sales Accounting >Enter Functional Area > Enter Functional Area in Cost Center Categories. Assign various Functional Areas to your cost center categories.

3. Check Cost Center masters: make sure Functional Areas get default in to the two cost centers involved in your test scenario (also make sure they belong to two Cost Center Categories that are assigned to two different Functional areas).

4. Test your scenarios.

5. If the status of 'Cost of Sales Accounting' is not '2', you need to activate it. But, you will need to take precaution and have your BASIS people take a copy of the system just in case you trash it. After you activate the 'Cost of Sales Accounting', do step 2,3 and 4.

Hope this will help you diagnose the problem.

Regards!

[Former Member · Accepted solution]

Yes, i have already checked these settings before, i think all of them are correct, that is why i am so confused.

[Former Member]

Hi

In my organization to determine the functional area from from the WBS element category instead of cost element.

Financial Accounting>General Ledger Accounting>Business Transactions-->

G/L Account Postings>Carry out and check Document Settings>Substitution in Accounting Documents T.code: OBBH.

Tables : GB01,GB01C,GB92.

Substitution xxxxxxx

Step 012

Prerequisite

PRPS-PRART = 'Y2'

Substitutions (if prequisotes is met)

Functional Are

Constant value 1000

Regards

Odaiah Pelley

[Former Member]

Hi,

Once check,

Financial Accounting (New)>Financial Accounting Basic Settings (New)>Tools>Customer Enhancements>Enhance Determination of Functional Area

[Former Member]

We have click the field "Determine Functional Area on Entry Screen"

[Former Member]

Hi,

Please check wheather there is any substitution rule defined in Cost of Sales accounting to determine the functional area.

Please find the path below:

Financial Accounting --> Financial Accounting Global Settings --> Company Code --> Cost of Sales Accounting --> Set up substitution for Cost of Sales Accounting -- Define Substitution.

Thanks,

Venkatesh

[Former Member]

Hi,

No substitution in the system.

[Former Member]

hI,

Financial Accounting (New)>Financial Accounting Basic Settings (New)>Tools>Validation/Substitution>Define and Activate Substitution for Cost-of-Sales Accounting

[Former Member]

hi,

I mean we did not use substitution in the system.

[Former Member]

Give Company code and call point 0006

[Former Member]

We had a sort of similar issue before. When a cost center on a PO line item was changed, the corresponding business area would not change accordingly. We opened an OSS dialogue, the response we got was that it was working the way as designed. But later they modified the program and the fix came in with certain Support Pack. However your situation is a little different, because you said IDES works just fine. I would suggest you also open an OSS dialogue. SAP people will look at your system and tell you what is missing. Please share the result with us. It is interesting.

[Former Member]

Hi, in fact, I have created an OSS to SAP, but SAP repled as it was a functional issue, so SAP did not give the solution. Can you tell me the note number of your support package? thanks a lot!

[Former Member]

I am afraid our issue will not help you because it was in 4.6C with IS-PS. Why don't you do this: show us the content of your dialogue - the questions and the responses.

Regards,

Ming