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author's profile photo Former Member
Former Member

Down payment no final invoice


I have created a down payment. It was ok, I have made the followign steps:

1. Create the downpayment using a millestone billing plan in the SD order

2. Create the down payment request in SD (VF01)

3. Posting the down payment request (VF01)

4. Collect the downpayment (F-39)

However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?

I appreciate any suggestion

Thanks in advance

NOTE: I have made the down payment customizing:

1 Billing plan.

- Material with item category group 0005 (milestone billing).

- Billing plan type: 01 (Milestone Billing)

- Date category: 03 (Down payment request -proc.)

2 Pricing Procedure:

- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.

- Condition Type AZWR

i) Calculation type B (fixed amount)

ii) Condition category e (down payment request / clearing).

iii) Included before output tax.

iv) Condition 2 (item with pricing)

v) Calculation formula 48

vi) Printing indicator

3 Sales document: TA

4 Sales document position TAO

5 Billing Document: FAZ (down payment request)

6 Copying control

- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).

- From TA  F2. Copying requirement 23 entered at item level (item category TAO).

7 Financial Accounting settings

- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.

- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)

- G/L account number assignment for the tax account.

- For posting key 19, set the sales order as an optional field (transaction OB41).

- For field status variant 0001, field status group G031, set the sales order as an optional field.

- Assign the company code to the field status variants (transaction OBC5)

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2 Answers

  • Best Answer
    Posted on Nov 07, 2008 at 02:31 PM

    Hi gonzaliez

    Once we create billing document with billing type FAZ then it will be passing to FI and then they will take that accounting document into down payment request G/L account and then they will clear once the customer pays the amount.This you can see the status through document flow in VA02. In the same way create the billing document of the next date which is F1 billing type then that amount will come in the billing data and then they will be cleared in the same way



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    • Former Member Former Member


      I take your example.

      Total order value: 1000

      DP: 200

      1st Bill: 500

      & 2nd Bill: 500

      In SD these three billing document will be created. You cannot create 2nd bill as 500-200=300.

      When you receive payment from customer for 1st and 2nd bill for 500 each. I

      F-39: In this screen you can see a field 'clear downpayment', system proposes the value 200 for DP clearing. Now in any bill it can be cleared like 100 in each bill or 200 in 2nd bill & customer will pay only 300.

      After this system settles the DP account.



      Edited by: Ravi on Nov 8, 2008 9:53 AM

  • author's profile photo Former Member
    Former Member
    Posted on Sep 23, 2009 at 06:09 PM

    In the standard sytem there is no Final invoice value minus daown payment received.

    The billing doc only shows the final value and the completed payment (i.e. downpayment cleared).

    Follow these steps:

    1. Besides maintaiing AZWR in the pricing procedure, need to ensure that, copy control with item cat Tao exists with routine 23

    at the item level between sales doc and F2.

    2. Maintain variant g031 for the GL account related to the Down payment recieved and down payment request.

    3. AZWR will be included in the final invoice and clear the downpyt. (this will happen after F-29, when you post the downpyt

    in the system)

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