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Processing updated PR items

May 03 at 06:31 AM

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Hi All

We currently utilise ME57 to convert our approved PR into PO. Our purchasing officers use this as almost a backlog for them to work through.

My question is about how to best process PR items that have been converted to a PO previously, but now have been changed and subsequently the PO needs to be updated.

These do not appear in ME57, so sometimes are being missed by our purchasing staff. What is the most appropriate way to get visibility of these?

Thanks

Ryan

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2 Answers

Jürgen L May 03 at 07:54 AM
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What is changed?

Once a PO is created from the PR the PR is usually completed, and whatever change is done is not effecting the PO nor transmitted to the buyer. Enduser training should address this.

There is no report that can show you changed PRs with the info what was changed and if that is relevant to a buyer, you would need to check the change history of the PR one by one.

You can of course mark the check box for "include completed PR" in the selection screen of ME57. You can as well use the dynamic selections to select then only PR changed after a certain date. But it is certainly not convenient, it only tells you that a PR was changed, but not from whom and what was changed.

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PRASOON AK May 05 at 08:37 AM
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Hi,

I think Jurgen has already answered your question. I would like to add few more points:

  • You may add release strategy for the PR and make the PR as non-editable after complete release. This will control the PR changes after release and even if its revoked and released again, you can track or trigger workflow as required.
  • You may add version management for PR and track the major field changes.

Regards,

Prasoon

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