Skip to Content
avatar image
Former Member

packing list


sap gurus,

can any body explain the config settings of packing as well as picking list.

Add comment
10|10000 characters needed characters exceeded

  • Get RSS Feed

2 Answers

  • avatar image
    Former Member
    Nov 03, 2008 at 10:29 AM


    Picking - The picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods will be prepared for shipping.

    Picking can be done in two ways.

    Without Ware House Management:- Picking the Qty Manully.

    With Ware House Management :- Picking Via Transfer Order

    Picking: - Go to the picking tab page where you can find pick quantity as “0”. The quantity has to be picking from the warehouse. For this we need to create “Transfer Order”.

    Creating Transfer Order: - Go to subsequence functions in the main menu and select create transfer order.

    On the create transfer order screen enter “warehouse number”

    Enter the plant number

    Enter the delivery document number for which we are doing picking.

    When we reach the overview screen of the transfer order the quantity is completely picked.

    Note: - The delivery quantity in the outbound delivery becomes the picking quantity in the transfer order. And save the transfer order

    Go to VL02N

    Enter the delivery document number

    Go to the picking tab page where the quantity is completely picked.

    Packing - Packing is part of delivery- and shipment processing. When you process a delivery, you can select delivery items for packing and assign them to handling units.


    Packaging materials are materials used for packing or transporting goods. To store the packing information for an outbound delivery in the system, you must first specify a packaging material and create material master records for different packaging materials (material type VERP). In the material master, you specify special data such as packing weight and volume permitted for each shipping material. You can also activate this field for different material types.

    Selected items from an outbound delivery can be packed in an individual packaging type called a Handling Unit. The handling unit is assigned a unique sequential number from a predefined number range. The handling unit header contains information about the packaging material used in packing. The overview screen of the packaging material displays the quantities of the delivery items or other handling units. You can change or enhance the data proposed from the material master record of the packaging material to include additional information, such as a pallet number.

    Packing is primarily the process of assigning delivery items to packaging materials. This produces handling units, which can then in turn be packed in additional packing materials. Multilevel packing is also possible. You can also unpack items from handling units, as well as emptying and deleting the handling units themselves.

    In customizing, you specify if each delivery item category is “relevant for packing”. Possible settings are –

    a. packing allowed (default)

    b. packing not allowed

    c. packing mandatory

    The system updates the packing status for each item in the outbound delivery, for example – partially packed or fully packed.

    The packing function is available in following documents –

    a. Sales Orders (as packing proposals)

    b. Inbound and Outbound deliveries

    c. Shipment document.

    The packing proposal in the order can be copied to the outbound delivery. You can control this at the header level in the copy control table for deliveries. You can make packing in the outbound delivery subject to certain conditions. You activate the settings for this in customizing (standard: packing now allowed if there is credit block).

    You can change packing in the outbound delivery as long as post goods issue has not been done. Packing in the outbound delivery is copied to the shipment. You can then choose to pack all the deliveries together.

    You can use user exits to specify rules for automatic packing during creation of outbound deliveries. You activate automatic packing for each delivery type separately.

    Similar packaging materials are grouped together in packaging material types. The material grouping for packaging materials is used to group together materials that have similar packaging requirements (for example, materials requiring same packaging materials).

    You can display the allowed packaging materials for a material to be packed. The packaging materials are proposed from the table allowed Packaging Materials for each material group which you maintain in customizing. The system checks if the packaging material being used for packing is allowed. However, if the field Material Group: Packaging material has not been maintained in the material master, this material can be packed in any packaging material – depending on the weight and volume check.

    Packing instructions can be used as packing proposals for online processing or as packing rules for Automatic packing. Packing instructions determination is carried out using the condition technique, for which you must define a corresponding procedure and condition types where three standard access sequences have been provided. Automatic packing can be implemented using either packing instructions and or a customer enhancement (packing sessions).

    Packing instructions consist of –

    a. packing materials

    b. materials to be packed

    c. text items

    d. subordinate packing instructions

    e. rules concerning rounding, minimum quantities and so on

    f. definition of a check profile

    Check this link

    The packing process is as follows:

    Path: IMG logistics execution shipping--packing

    1) Define Number ranges for Handling Units

    Here we define the number ranges for packing units.

    2) Packing control by item categories:

    Here we define if the items categories that we use can be packed or not.

    3) Define requirements for packing in the delivery

    here the requirement for packing is set. We can create our own requirement for example saying that the packing is not possible if credit block exists. Std setting is used in most cases.

    4) Define packing materials

    Here we define the packing materials that we use. Example you are using a wooden box, you must define it here with a code and description. You can give it as 0001(code) and wooden box (description). The material master for this material has to be created with the material type as VERP. In the Sales: general/plant view you have to put 0001(code for wooden box) in the packing mat type field.

    5) Define material group for packing material

    here you define a material group for packing materials. Example you define a group 'pack'. Now put this group (pack) in the material masters in the sales: general/plant view in the mat group packing materials field for all the materials that you want to pack.

    6) Define Allowed Packaging Materials

    Here we define all the materials that are allowed for packing along with the respective mat group. For the example we used it should be only one line item saying that '0001' packing material is in 'pack' material group.

    These were the steps that were followed in our project.


    Before creating the packaging material you have to go to:

    IMG-Logistics Execution-Shipping -Packing.

    1. Define packaging material types- it can be anything like boxes crates, etc. in this you have to maintain the output determination procedure, output type, plant determination, packaging material category, generate delivery items, number assignment. You can copy from standard also.

    2. Then go to define material group for packaging materials - here you maintain the four digit code and the description. Actually, this group is nothing but similar products which require similar packing products. For Ex. Nokia Phones all types they are basically packed first into a polythene bag. So here nokia phones can become a material group for packaging materials and polythene bag can become the packaging material type which can include different sizes and types of polythene bags.

    3. Define Allowed Packaging Materials - Here you assign the shipping group for packaging materials to the packaging material type. This is related to your material master data of the packaging material which you create.

    4. Now go to MM01 to create a packaging material. use material type as Packaging material then inside the system will take the item category group as VERP. Then in the Basic Data1 screen you have the material group for packaging material (MGPM). Select the proper one. Now in the Sales: General/ Plant screen you have to maintain data regarding the packaging. You select the MGPM same as the basic data 1 screen, and then select the packaging material type, the allowed pkh weight, allowed pkg volume. This is important because if the weight of your finished item is 2 KG and in the allowed pkg weight you enter only 1.5 KG, then while you carry out the packing process in delivery, the system will give you error," packaging weight exceeded." The assignment in the IMG screen for Define allowed packaging materials should be same as u mention in the material master. Then save your material master for packaging material.

    5. VA01 create the order, save it.

    6. VL01N enter shipping point, go to edit - pack- you will face a screen with 2 parts. In the top part you select your packaging material in which you want to pack your finished item, enter the system will assign a number to that material. Now select the Material in the top part and the finished one in the lower part and click on the Icon Pack. Here one thing has to be taken care of. Suppose if you want to pack only one finished item in one packaging material, then in the lower part of the screen you have a field for partial quantity here you change it to 1. System will prompt quantity changed. Now you select the material in the top part and the one in the lower part and click on the PER PART. QTY ICON. In this way the system will pack only one finished item in a single packaging material. Packing is done go back, select the picking and do the PGI. Save the delivery and create the invoice.


    Basically handling units come into picture when you want to carry out multi level packing. Suppose you want to pack Nokia phone first into a polythene bag, then this polythene bag is again packed in to box. like that. Then this box will become a handling unit. For this go to:

    IMG - Logistics General - Handling Unit Management - Basics.

    1. In basics you do the same thing as you did in the packing in logistics execution. like you create the packaging material type, then MGPm and their assignment.

    2. Then go to External Identification - and maintain the number ranges for the handling units that you want and assign the same to your packaging material type.

    3. Now that you have done everything, create the order, save it, in VL01N, enter shipping point, go to edit - pack - do the same thing as I have told you in the step no. 6 (above). now after doing select the PACK HUs TAB. NOW IN THIS SCREEN IN THE TOP PART YOU WILL SEE THE ALREADY PACKED MATERIAL. In that same part again select your next packaging material that is BOX. Enter the system will assign the number to the BOX.

    4. Now select the material which you have just entered and the materials which were already packed in the lower part of the screen and click on the ICON PACK.

    This is what I know about the packing process and the handling unit. you have many things in the handling unit management which can be very useful for automatic packing.



    Configuration for packing has been done in HUPAST and the no of items to be packed in single pack is maintained in POP1 and the packing instruction has been maintained in POF1.

    Also go through the links


    . 1) Create the packing Material In MM01 of material Type 'VERP'

    2) Create packing Instructions from TA: POP1

    3) packing Determination in POF1 ... for MM Condition type is RCPT and for SD its is SHIP. So create condition records here.

    4) In Customization SPRO -> Logistic Execution -> Shipping -> Deliveries ->Define Delivery Types

    In Delivery, there is Check box for automatic packing.

    Here if u will set the Automatic packing then in Delivery the system will automatically pack the delivery... But u will have to create packing instructions and packing determination, which I have specified already.



    Packing is part of delivery- and shipment processing. When you process a delivery, you can select delivery items for packing and assign them to Handling Units (HU’s).

    2. Range of Functions

    as an example, you could pack delivery items in boxes, pack the boxes on pallets for delivery to the customer, and load the pallets onto a truck.

    The Packing component and related packing information enables you to:

    Update the stock situation of packing materials

    Monitor returnable packaging stocks at the customer's or forwarding agent's place of business

    Help you find you what was in a particular container (for example, if a customer maintains that they have received an incomplete delivery)

    Make sure that the weight and volume limits have been adhered to

    Ensure that products have been packed correctly

    3. Configuration Settings:- Menu Path

    3. 1.0 Define Number Ranges for Handling Units

    when creating a handling unit, the system assigns a clear number internally. This number is from the number range interval, which you can maintain in this menu option.

    Standard settings

    an internal assignment is carried out in the standard delivery for handling units, from the number range interval '01'. Maintenance of further intervals is not necessary, as the interval cannot be set.

    3. 1.1 Packing Control by Item Category

    In this menu option you control for each item category whether it can be packed or whether it requires packing. If an item category is characterized as requiring packing, the item must be packed in delivery, before goods issue. If it can be packed, you can pack it. You cannot pack items with an item category which cannot be packed.

    For materials to be handled in batches, you control whether only items with batch available can be packed, or basically the cumulated main item quantity is packed.

    3. 1.2 Define Packaging Material Types

    The packaging material type combines packaging materials into groups and contains essential control features which apply to the corresponding shipping materials. When you specify a shipping material type in the material master record, each shipping material is assigned to a shipping material type.

    Packaging Material Type => Plastic Mold

    Returnable Packaging Material Type :

    3. 1.3 Define Material Group for Packaging Materials

    In this menu option, you define material groupings packaging materials, with which materials that are to be packed into similar packaging materials are grouped together. The material grouping for packaging materials is entered in the material master record of the shipping material.



    3. 1.4 Define Allowed Packaging Materials

    when packing materials or handling units, the system checks whether the packaging materials for the handling unit, to which the items are to be packed, is allowed for packing.

    By assigning packaging material types to the material groups for packaging materials, you define which packaging materials are allowed for packing.

    By assigning shipping material types to material groups for shipping materials, you define which shipping materials are allowed for packing.



    In packing screen,

    1.First you will have material to be packed in view Material to be packed.

    2. Enter packing material in field packing material.

    3. Select these two materials and press Pack button.

    4. The resulting handling unit will be displayed.

    5. Pack this handling unit in same way in another packing material



    Add comment
    10|10000 characters needed characters exceeded

  • avatar image
    Former Member
    Nov 03, 2008 at 10:32 AM

    Dear Balaji,


    IMG path is

    Spro >IMG >Logistics execution >Shipping >Packing

    -->Packing Control By Item Category

    -->Define Requirements for Packing in the Delivery

    -->Define Packaging Material Types

    -->Define Material Group for Packaging Materials

    -->Define Allowed Packaging Materials

    For more details plaese go through this Help link

    Packing list

    Packing list is one of the output type in the shipping output process.

    Standard output type for Packing list is PL00

    To get the Packing list output you need to do the output determination settings for the outbound deliveries.

    In the output determination procedure you keep the Packing list output type.

    For output determination in shiiping go through this link

    I hope this will help you,



    Add comment
    10|10000 characters needed characters exceeded