Assign GL account to Material automatically in ME21N

[Former Member]

We manufacture industrial roofing and our Contracts division can handle the complete development of big sheds i.e. warehouses etc. Throughout a contract many purchases are made for site "goods" e.g. plant hire etc.

For purchasing on the Contract, we use Framework/Blanket orders and each Material used is really a Cost Head that is associated with a relevant GL account. This account number is entered via Account Assignment in ME21N. However, on many occasions the account number is entered incorrectly.

Is there a way of linking a GL account number directly to a Material so the GL account can be picked up automatically when the Material is entered in ME21N to get round the errors made?

Thanks

JIm Jackson

[Former Member · Accepted solution]

Thanks, folks for the speedy replies and I understand the concept of what is being said. I already have the materials in separate Material Groups for analysis purposes and it would be nice to just assign those to a GL account but I realise that would be too easy fior SAP!! Anyway, I will start working on this next week as I've now got to write a couple of FI analysis programs first!!

One further question to clarify something else...

The materials used here are not really materials i.e. for plant hire etc. I guess in the extreme cases, they are really services. What I'm getting at is that no stock movements e.g. GRs are used for them. All the detail I've read about in what you've suggested relate to stock movements in relation to the Account assignment.

Does what I want to do still apply to what I've been told already?

Thank

Jim Jackson

[Former Member · Accepted solution]

Were you able to find a solution for this? I am looking for exactly the same thing. Need to automatically pick a GL account in ME21n based on the material.

Appreciate any help.

Thanks

[Former Member · Accepted solution]

HI

You can just configure automatic account determination only for services if you like say for transaction .

code ML81n- entering service entry sheet. this can be done using transaction code "OBYC".

hope it helps.

[Former Member · Accepted solution]

Hi,

There have been two alternative solutions you can think of -

1) Either implement the service-related material type (by copy of standard material type DIEN) where the valuation class can still be used; or

2) Implement the standard External Services Management sub-module whereupon the service master will be defined and used in your service purchasing documents. The valuation class is also be defined in the service master as well.

Cheers,

HT

[Former Member · Accepted solution]

Hi Avant,

Unfortunately, finding the resolution of our problem in attaching a GL account automatically to the "materials" ordered via ME21N is still ongoing. Most of the potential answers given here relate to Services and our purchases are not really Services as such according to the users.

I'm trying to think laterally and work out if I can re-set the "materials" as services but so far, those users are not too enthusiastic about doing that if it means changes in the method of entering the Purchase Orders.

So I'm still looking but if you manage to crack it, please let me know how.

Regards

Jim

[Former Member · Accepted solution]

Hi,

As I have posted my suggestion previously, there are only two types of items procured externally for which the automatic account assignment determination is well defined and set up. Can you clarify in more details what your end users define their procured items if they are neither material nor services?

Cheers,

HT

[Former Member]

as far as i know,g/l account can be linked with material group.

inOMQW u can assign the valuation class to the material group.in OBYC thru GBB VBA the g/l account assigned with the valuation class gets picked up while doing ME21N.

regards,

indranil

[Former Member]

Hi

Automatic postings can be done through automatic account determination

spr>img>materials management>valuation and account assignment>account determination> account determination with out wizard . please do configuration here

you can refer u2022

http://www.sapstudymaterials.com/search/label/0170-MM-FICO%3A%20Automatic%20Account%20Determination

or help.sap.com for any queries.

hope it helps