Posting Depreciation for the previous months in the Current Period Dep Run

[Former Member]

Hi

I have uploaded all the legacy assets balances using AS91 with the capitalisation date 31 March 2008. Also, the depreciation start date for asset masters in the depreciation tab is indicated as 1 May 2008.

Now when I view the posted values Tab in the Asset Explorer (AW01N), system is showing the planned values beginning May 2008.

We are on the Roll Out and the go live date is 31 Oct 2008. Hence the FI Period will be open from Oct 2008 only. My requirement is to post the depreciation for the previous months (May to October) cumulatively in the current month's (October 2008) Depreciation Run (AFAB).

Please advise how to go about it. Will the unplanned depreciation run in AFAB serve my purpose ?

Thank you

Ravi

[Former Member · Accepted solution]

Hi Mahesh

It appears you have two options:

1. Upload the legacy data with accumulated depreciation upto 31.10.2008. (if you have the GO LIVE date as 01.11.2008) and give the date of start of Asset Go Live as 01.11.2008. In that case depreciation posting will start from 01.11.2008

2. The second option is to upload the legacy asset data as on 31.03.2008 along with accumulated depreciation and give the asset Go Live date as 01.04.2008. This is a difficult task as you need to reconcile the depreciation posted in April-Oct period in SAP with the actual posting in legacy period. Further you will require to upload the asset transactions during the period April-October.

Recently we have followed option 2 in one of the installations. It involved over 10,00,000 assets but the effort was worth the pain.

Regards

Virendra Malik

[Former Member · Accepted solution]

Hi Virendra

I have uploaded only the asset gross block values with cap date 31 March 2008 using AS91. Accumulated Depreciation data was not available and hence could not upload them while taking over.

You may note that dep start date in asset master was indicated as 1 May 2008.

Any further inputs are welcome.

Thanks

Mahesh

[Former Member · Accepted solution]

Dear Mahesh

Since the legacy data was uploaded as on 31.03.2008 you can post accumulated depreciation ason 31.03.2008 anytime before 31.03.2009. Since the deprenstart date is 01.05.2008(why you have posted that date puzzles me ?) you cannot have deprn before that date.

If possible change the deprn start date to 01.04.2008 and do depren recalculation. Also do change the GO LIVE date of assets to 01.04.2008.

Then start depen run from 01.04.2008(i.e period April'2008 onwards). The only problem would be reconciliation of posted deprn with actual posting in legacy data. This should not be much of a problem. Else I think you are getting in to choppy waters.

All the best

Regards

Virendra Malik

[Former Member · Accepted solution]

Hi Malik

Can I discuss this over phone ? I would need your contact number.

Thanks

[Former Member · Accepted solution]

Hi Mahesh

Sure. Check my business card..

Regards

Virendra Malik

[Former Member · Accepted solution]

I do not find the contact number updated in your business card.

Thanks

[Former Member · Accepted solution]

contact me there.

Virendra

[Former Member · Accepted solution]

Hi Virendra

Client has provided the asset opening balances as at 1 May 2008

after deduting the depreciation accounted into books upto 30 April 2008.

That is the reason I required to put the depreciation start date in all the asset masters as 1 May 2008.

Since, the go-live date was on 1 Nov 2008, I have to now post the depreciation for the first time right from

1 May 2008. Also, all this has to be posted in the Nov 2008 period since FI period will be closed before 1 Nov 2008.

My doubt is whether the system will accept the unplanned depreciation option in AFAB when I run the

depreciation on 30 Nov 2008 for the first time.

I have checked your business card. However, it is not updated with your contact number. Please

update the same and let me know.

Thanks again....

[Former Member]

As I understand your issue, we can post depreciation from May 2008 for legacy assets, if we maintain depreciation posted up to (period and year). i.e April 2008, in transaction code OAYC.

[Former Member]

Hi,

Use the option unplaned depreciation run. Fill in the posting month where you want to do the depreciation run in.

Then it will posted in that periode the cumulated depreciation. You can do first a test run and you will see the result

[Former Member]

I shall give the posting period as Oct 2008 in the AFAB Screen. But, since the system is fresh after go-live, will it accept the Unplanned depreciation Run in AFAB the very first time ??

Thanks

[Former Member]

I shall give the posting period as Oct 2008 in the AFAB Screen. But, since the system is fresh after go-live, will it accept the Unplanned depreciation Run in AFAB the very first time ??

Thanks

[Former Member]

Yes,

Tray the test run and you will see the values. Use the posting period not the calendar month! (perhaps it is the same)

Paul