Exchange rate differences between GR/IR

[pmarcoavendano]

Hi all!

When an invoice is posted in foreign currency and the exchange rate of the GR differs from the one of the IR, the systems financial document contains 3 postings

One for the vendor account for the amount of the invoice (Determination account transaction KBS)

One for the account of the GR/IR clearing (WRX) for the amount of the GR. (Determination account transaction WRX)

And another one with the purchase order expenses account for the amount of the differences of the previous one.(Determination account transaction KBS).

I would like to know if it is possible that this last posting instead of going to the purchase order expense account would go to a general account for exchange differences.

Kind regards and thanks in advanced.

[Former Member · Accepted solution]

Hi,

Yes, its possible to post the last posting to a separate Transaction/ Event key (KDM) instead of going to the purchase order expense account, for exchange differences.

Exchange rate differences in the case of open items (KDM)- Exchange rate differences in the case of open items arise when an invoice relating to a purchase order is posted with a different exchange rate to that of the goods receipt and the material cannot be debited or credited due to standard price control (S) or stock undercoverage/shortage for moving average price control (V).

Regards,

Narayana.

[pmarcoavendano · Accepted solution]

Hi Narayana,

Lots of thanks but my problem is not totally solved because here the purchase orders are created with material group and a short text description, and not with a material with standard price. In these cases I think the KDM doesn´t work, am I right or is possible to do what I need in this cases?. Anyway I´m trying to create a material purchase order with a material standard price but when I´m trying to create the material at mm01 I get the following message:

No cost estimate number could be assigned

Message no. M3836

Diagnosis

If you create accounting data or costing data for a material for the first time, a so-called cost estimate number for the material is assigned by the system.

However, no such number could be assigned for this material.

Any Idea what I have to do at the customizing.

Thanks

[Former Member]

Hi Pablo Marco,

If you order stock materials, the ordered material must have a material master record. Furthermore, the value and the quantity of the stocked material are updated in the material master record.

But, as your purchase orders created with material group and a short text description (this comes under procurement for direct consumption), and not with a material , in these cases the KDM doesn´t work.

When you procure for direct consumption, you specify the consumption purpose by entering an account assignment (for example, a cost center) . On goods receipt, the material or service counts as having been consumed.

If a material is procured for direct consumption, the consumption accounts in Financial Accounting are posted when the goods receipt is entered . The total quantity and value of existing stocks of the material are not affected.

Secondly, you have informed that while creating a material you are getting an error message of cost estimate number could not be assigned. Please contact your FI/ CO consultant for the same. They need to assign Costing keys to your material type.

Please also check the status of "With Qty Structure" check box; in the concerned Material Type detailed screen (transaction code- OMS2).

Regards,

Narayana.

[pmarcoavendano]

Hi Narayana,

Thanks for your help, it is very useful but my problem is as u said "If a material is procured for direct consumption, the consumption accounts in Financial Accounting are posted when the goods receipt is entered ." and I completely agree with u, but when working with foreign currency If once this posted has been done, and later on, the invoice is posted and the exchange rate at the invoice is different from the one at the reception, the invoice generates a posting at the consumption accounts in Financial Accounting for the difference . I want that this posting goes to a difference exchange rate account instead to the consumption account.

The second thing is that I want to try to configure the KDM for material, although this is not the ideal situation for this client, and when i trying to create the material at the mm01 I get the following message.

No cost estimate number could be assigned

Message no. M3836

Diagnosis

If you create accounting data or costing data for a material for the first time, a so-called cost estimate number for the material is assigned by the system.

However, no such number could be assigned for this material.

Procedure

Contact your system administrator.

The status of "With Qty Structure" check box is unmark; and the fi/ co consultants they have no heard about assigning Costing keys to your material type. Any extra help about the message M3836

Regards