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GDPR : sending autmatically a disclaimer-text on e-mails sent through BI4 JbServer

Apr 26 at 09:48 AM

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Hi BI4-specialists,

we are looking for a way to include a disclaimer (about GDPR-stuff) on every mail which is sent through a BI4-Jobserver ("e-mail" destination").

Anybody any idea if it would be possible in some way ?

For example, we have all the Placeholders as "Title", "ID", "Owner", ..... It would be nice if we could create a new Placeholder, and can please the disclaimer-text onto it.

Or in another way ...

Many thanks !

Eddy

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2 Answers

AMIT KUMAR
Apr 26 at 09:51 AM
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one option is to add the GDPR text in message body under the "e-mail" destination" option in Job server.

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Hi Amit Kumar. Thanks for your answer.

I know that in the "email destination" properties of a JobServer, we can fill in things as default From-address, default To-address, and so on.

But the values (so as From-address, for example) are not appearing when a user is scheduling a WEBI-Doc to email destination.

In fact, I'm working with BusinessObjects already for many years. And I remember this ever worked in a earlier release (I think it was XI-R2 or XI 3.1). But in BI 4.x, it never worked for us anymore. I was always wondering why it did not worked but never really invested time to search for the reason. But now we can use it very much for this e-mail disclaimer.

Do I understand from your answer that it should work ? If yes, do you have any idea if there is a configuration-setting somewhere ? I searched in Administrators-guide, SAP-Notes, SCN-topics,.... but could not find anything.

If it works for you, can you please inform me whet you had t do to make it working.

Many thanks !

Eddy

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Jawahar Konduru Apr 26 at 12:57 PM
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I guess everyone who deals with EU entities has to meet GDPR compliance before May 25th. We are also working on the same to meet the requirements. I am not sure what you are going to achieve by placing the text in the email body or subject. GDPR is for sensitive data, how to deliver the content to right clients instead of going to wrong hands. Can we password protect etc? Is your reports going to external clients or to your internal users?

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