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Spare parts managment

Apr 27 at 04:48 PM

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Hi Experts,

we use SAP B1 , on spare parts store the work procedure as following:

the engineering department request a list of parts for use it in repairing of one fixed Asset.

my question how we can manage this operation in sap b1 so, the goods issued from the store and we know for repairing of which Assed.

Best regards

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3 Answers

Abdul Mannan Apr 29 at 11:41 AM
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Hi,

Ask engineering department to save goods issue as draft with UDFs required and store department will post it after changes. Deploy a control engineerong departments users can save draft only they cannot post documents.

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Dear Abdul Mannan,

thanks for your Answer but it's not a practical solution for two things:

1- it's should be reached to the store department as a request.

2- if the technician return the spare parts what they will do? a goods receipt?.

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To send as request you can deploy alert based on query from draft table

To return material they will create receipt as draft and store department will post it after reviewing.

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Abdul Mannan Apr 29 at 12:50 PM
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Hi,

Other way is use production module

Create same Fix assets in Inventory and create BOM and Production order after complete cycle of production post goods issue to fix assets clearing account and in Fix assets post capitalization with same amount exactly equal to Goods issue.

make sure fix assets clearing account in fix assets GL determination is same as used in goods issue

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hi,

it's a good idea but also, I want to know what's the benefit of the service module can we use it for maintenance operation in our company and also for spare parts

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You can use but i depends upon business process also, may be you need to change your current process according to SAP B1's Process or you have to do workarounds to cater business sepecific requirements.

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Ranu Vijay Apr 28 at 06:15 AM
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create a user defined form for your engineering department, the form should only work to request list of parts from inventory department and mention all related information such as for which machine you are requesting. a notification should go to inventory team as soon as the form is updated. you can track all machine and parts/service detail through out the year.

Thanks

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Dear Ranu,

thanks for your Answer but in your case you consider the process as stock transfer but it should be as a goods issue because the spare parts should be disapper from all stores .

if I add this UDF in goods issue how can the department request the parts.

Best regards

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Hi,

create a user defined form for your engineering department, the form should only work to request list of parts from inventory department and mention all related information such as for which machine you are requesting which parts. a notification should go to inventory team as soon as the form/document is added. later inventory team can issue goods / goods issue document. Consult accounts team to map correct account code.

Thanks

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