Usage of Text

[Former Member]

Hi Friends

What is the use of sales and purchase texts in Material Master. A detailed scenario of usage is expeted with live example. Also i find header text and item text tab in sales documents but unable to understand the utility.

Expecting the best guidence

Thanks in advance

Ramki

[Former Member]

In the material master the length of description field of the material is only 40 characters and the actual description may be more than that. So you may be using short forms in the description and you dont want to print that in the invoice. Under such circumstances the material sales text will be useful as you can maintain the text in full. Even if the description is less than 40 character the description which sales team wants to print on the invoice may be different as the description which is given in material master is more from internal usage i.e. for the stores, production department to understand.

In Indian scenario, you may want to print very generic description on the excise invoice (from excise point of view) rather than printing the actual description. Here also you can use material sales text.

So one of the usage is for sales team to use it for printing purposes.

Another illustration is to capture the actual material characteristics from sales perspective. Suppose internal number ranges are used for the material number then you cannot understand anything from the code and at the same time you dont want to include the material characteristics (probably some of those) in the material description. Again, in that case material sales text can be used.

Regards,

GSL.

[Former Member]

Hi GSL

At the outset thank you very much for response.

From Your explanation I understand that these are static texts for internal purposes or at the most for priniting on external documents. Is the case same with the header and item texts of sales documents?. The reason for my confusion is That I thought these are configurable dynamic texts which can be sent to the receipent vide the configured output determination procedure.

For example Order Confirmation to customer involves a text like this

We thankfully acknowledge the receipt of your Order No:??(Picke from Sales Document) dated ??

and has taken all the steps to deliver the items ?? per delivery Schedule ?? requested by you.

If the document texts too are static in nature than where and how we create these templated texts with dynamic content?

Thanks in advance

Ramki