what does it mean,resetting of clearing document and reversing of clearing?

[Former Member]

Hi SAPians,

Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?

Regards,

Sumeya offrin

[Former Member · Accepted solution]

Dear Sumeya,

You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"

You cannot reverse a cleared document in fb08.

Now let me answer you other questions.

Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.

Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.

It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.

Hope this helps.

Regards,

Amit Maniar.

[Former Member]

Hi

when any leg of your document has been cleared, it is not possbile to reverse it from FB08. First you need to reset the clearing from FBRA and then reverse the document. FBRA also gives you an option of resetting and reverse.

Please note down the accounting entry that has been passed by SAP at the time of clearing. If there is not accounting entry at the time of clearing, there will be no entry at the time of resetting also.

However, suppose system has passed inter profit center or inter business place clearing entry, then if you only reset the entry, those items posted at the time of clearing will appear as open items (although their accounting impact is NIL ie same GL debit/credit with same amount). To avoid this you can reset and reverse.

regards

Parag Bhargava

[Former Member]

Hi,

In case of Reset, only the clearing is reset to uncleared transaction. The account totals do not change (debit/credit). However, in case of reversal, the totals are updated to give effect to the reversal of the clearing transaction.

Hope it is clear.

Assign pts if useful

[Former Member]

Hi,

u r rite.my doubt is ,what will be the accounting impact.for a customer invoice i made full payement say 10000 and the clearing doc. will be say 444444.

and the entry will be:

bank A/C Dr Rs.10000

to cstmr A/c Rs.10000

Now if i resett the clearing doc. thru fbra then what will be the accounting impact?and generally why we reset the clearing doc.if there is no impact?

Regards,

Sumeya

[Former Member]

Hi

We will not reset the clearing document in the normal course of business. We will need to reset it only when we want to reverse our original entry. This might be because customer's check was dishonoured etc. Therefore when you reset it, the system will open the clearings. Then you can reverse the document. The resetting is the transaction to be performed when you want to reverse a cleared document. Simply resetting will not create and accounting impact

regards

Parag Bhargava

[Former Member]

Hii,

thanx to all.

m assigning points to u.

regards,

sumeya