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Self Invoice in MM

Apr 10 at 02:39 PM

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Hi experts,

I have a request from customer about invoice in MM, and I don't know whether is working in SAP or not. Requirements are below.

- Company A would like to make invoice draft.

- Supplier confirm invoice draft sent by company A.

- Supplier send invoice to company A after confirming invoice draft.

- Company A pay to supplier based on invoice.


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3 Answers

Jürgen L
Apr 10 at 06:49 PM
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I could agree the first and second arrow, while even those points require more action, it is not just another form, you would also need a program for selection of the relevant documents and and triggering this new form, and probably as well an option to know that you already did to avoid that the same documents get selected again.

How your supplier will check the draft should not really be your problem, except they already gave you some requirements which you have to consider in your development. Actually you could directly ask your Sales department or your SD colleague how they would do this if a customer had the same requirement for your company.

If you send the draft by normal mail then your supplier would need to scan it to be able to send it back to you by email. Even harder in case of EDI as your supplier would need to maintain the data somewhere (ask your SD counterpart) to be able to confirm them by EDI to you.

You would and probably cannot pay the invoice based on a draft, even you got a confirmation from your vendor. You would need to run the normal ERS settlement to create the real invoice in your system. And here comes the next challenge: you need to select the exact same documents as in your draft, since this real invoice must not be different from your draft.

There is no dummy invoice receipt, in self billing it is you who creates the invoice through settlement instead of getting it from the supplier.

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Mikuko Shintani Apr 10 at 05:30 PM
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I put my assumptions below.

- Company A would like to make invoice draft.

> Additional development for invoice draft (compare PO to GR info) in sap.

- Supplier confirm invoice draft sent by company A.

> They will check by their eyes(?)

- Supplier send invoice to company A after confirming invoice draft.

> They will send via mail or EDI(?)

- Company A pay to supplier based on invoice.

> Execute dummy invoice receipt (do not compare PO to invoice, just accept invoice).

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Carla Bussolo
Apr 20 at 01:06 PM
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From my perspective, when reading "invoice draft", it seems related to the parking function.

Therefore, you may use MIR7 transaction to create the invoice as parked, and from there, you have 3 statuses: Hold, Parked, and Saved as Completed. Within these statuses, you may attend your business requirement related to the invoice draft.

You can try to work with message output from the MIR7 transaction, developing a way where, after creating the parked invoice, a message output would be sent to the supplier. For messages outputs, read note 129643 .

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