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Auto-PO's

Can anyone please tell me how auto-po's work? Is it done by Pgroup, material #? We have both agreement and non-agreement orders going out on auto, and we want to narrow this down to just agreements.

Thanks,

Rob

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    author's profile photo Former Member
    Former Member
    Posted on Sep 19, 2008 at 04:05 PM

    Auto PO will work for the PR's which have source assigned as agreement or info record

    and you can filter based onthe fields available on the ME59N screen.

    For autoPo

    the material master purchasing view should be checked for auto Po and vendor master also

    than you have to have source list defined

    now for oyur case you can assign the agreement in the source list and for non agreement PO you can control but selection screen of the ME59N

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  • Posted on Sep 19, 2008 at 04:21 PM

    Hi,

    During creation of PR , select check box of Source Determination in the 1st screen of ME51(ME51N)

    For automatic PO creation from PR, follow the steps.

    1) Material Master purchasing view tick automatic PO check box

    2) Vendor Master purchasing view tick automatic PO check box.

    3) Maintain Source list for Vendor & Material.(ME01) Here maintain the Outline Agreements also if any

    4) Maintain Purchase Info Record.(ME11)

    5) Create a Purchase Requisition.(ME51)

    6) Use T.Code: ME59 (ME59N)& execute for PR for vendor, you will be able to create automatic PO.

    Note: -

    Ensure that Purchase Info Record should be there.

    If you have more than one vendor then fixes only one vendor in source list..

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  • Posted on Sep 19, 2008 at 04:54 PM

    Hi,

    Check in customizing whether you have maintained creation of automatic PO during good receipt.

    Menu path : MM -> Inventory Management -> Goods Receipt -> Create Purchase order Automatically -> Activate Auto PO creation for Mvt type.

    And then activate Auto PO creation in vendor master & in Material Master Purchasing View.

    Evaluated Receipt Settlement

    Purpose

    You can settle goods receipts directly without receiving an invoice from the vendor. The system can generate the corresponding invoices and post them. A vendor invoice is no longer required.

    You can automatically send the settlement documents created to the vendors.

    For further information, see Messages in Logistics Invoice Verification.

    Evaluated Receipt Settlement (ERS) is particularly suitable for creating settlement documents at regular intervals.

    ERS has the following advantages:

    Purchasing transactions are closed more quickly.

    Communication errors are avoided.

    There are no price and quantity variances in Invoice Verification.

    In test mode, the system can issue a list of goods receipts that can be settled and goods receipts that cannot be settled. The system makes no postings, it only lists the invoices selected.

    Prerequisites

    Evaluated receipt settlement must be flagged in the purchase order item.

    The vendor must be flagged as being subject to ERS in the vendor master record.

    The goods receipt must refer to a purchase order.

    Goods-receipt-based Invoice Verification must be defined for the purchase order item.

    A tax code must have been maintained in the purchase order item.

    The order price of the materials may not be an estimated price.

    If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.

    In Purchasing, you can delete the default ERS indicator in a purchase order item.

    Process Flow

    Evaluated Receipt Settlement is carried out as follows:

    1. Select transactions that can be settled

    a. You define which transactions the system processes and the restrictions according to which the system is to create documents.

    b. The system posts invoice documents for the open goods receipts.

    c. The system creates a log of the invoices that were settled and those that were not settled.

    2. Process the log

    You can also run the Evaluated Receipt Settlement (ERS) program in the background. You use program RMMR1MRS for this. Let your system administrator know which variants should be created for the program and which jobs have to be defined.

    Regards,

    Kiran

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