ALV output to be mailed in excel format

Former Member · ‎09-19-2008

Hi All,

Currently we have a alv grid report, but my user requirement is he want this alv grid output to be mailed to his mail id in excel format.

some times data may be huge of about 8000 - 10,000 lines.

is it possiable.

can any one help.

Former Member · ‎09-19-2008

Pls can body suggest

Former Member · ‎09-19-2008

HI ,

For this u hav to use to use FM: SO_NEW_DOCUMENT_ATT_SEND_API1

SAMPLE CODE FOR EXPORTING INTERNAL TABLE DATA IN EXCEL FORMAT THROUGH MAIL :

FIRSTLY exported the data to memory using the FM LIST_FROM_MEMORY.

CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
listobject = t_listobject
EXCEPTIONS
not_found = 1
OTHERS = 2.
IF sy-subrc 0.
MESSAGE e000(su) WITH text-001.
ENDIF.

then i converted it into ASCII using LIST_TO_ASCI,

CALL FUNCTION 'LIST_TO_ASCI'
TABLES
listasci = t_xlstab
listobject = t_listobject
EXCEPTIONS
empty_list = 1
list_index_invalid = 2
OTHERS = 3.
IF sy-subrc NE 0.
MESSAGE e003(yuksdbfzs).
ENDIF.

This gives the data in ASCII format separated by '|' and the header has '-', dashes. If you use this internal table directly without any proccesing in *SO_NEW_DOCUMENT_ATT_SEND_API1*, then you will not get a good excel sheet attachment. To overcome this limitation, i used cl_abap_char_utilities=>newline and cl_abap_char_utilities=>horizontal_tab to add horizontal and vertical tabs to the internal table, replacing all occurences of '|' with 
cl_abap_char_utilities=>horizontal_tab.

Set the doc_type as 'XLS', create the body and header using the packing_list and pass the data to be downloaded to SO_NEW_DOCUMENT_ATT_SEND_API1 as contents_bin.
This will create an excel attachment.

Sample code for formatting the data for the attachment in excel format.
u2022	Format the data for excel file download 
LOOP AT t_xlstab INTO wa_xlstab .
DESCRIBE TABLE t_xlstab LINES lw_cnt.
CLEAR lw_sytabix.
lw_sytabix = sy-tabix.
u2022	If not new line then replace '|' by tabs 
IF NOT wa_xlstab EQ cl_abap_char_utilities=>newline.
REPLACE ALL OCCURRENCES OF '|' IN wa_xlstab
WITH cl_abap_char_utilities=>horizontal_tab.
MODIFY t_xlstab FROM wa_xlstab .
CLEAR wa_xlstab.
wa_xlstab = cl_abap_char_utilities=>newline.
IF lw_cnt NE 0 .
lw_sytabix = lw_sytabix + 1.
u2022	Insert new line for the excel data 
INSERT wa_xlstab INTO t_xlstab INDEX lw_sytabix.
lw_cnt = lw_cnt - 1.
ENDIF.
CLEAR wa_xlstab.
ENDIF.
ENDLOOP.
Sample code for creating attachment and sending mail:

FORM send_mail .
u2022	Define the attachment format 
lw_doc_type = 'XLS'.
u2022	Create the document which is to be sent 
lwa_doc_chng-obj_name = 'List'.
lwa_doc_chng-obj_descr = w_subject. "Subject
lwa_doc_chng-obj_langu = sy-langu.
u2022	Fill the document data and get size of message 
LOOP AT t_message.
lt_objtxt = t_message-line.
APPEND lt_objtxt.
ENDLOOP.

DESCRIBE TABLE lt_objtxt LINES lw_tab_lines.
IF lw_tab_lines GT 0.
READ TABLE lt_objtxt INDEX lw_tab_lines.
lwa_doc_chng-doc_size = ( lw_tab_lines - 1 ) * 255 + STRLEN( lt_objtxt ).
lwa_doc_chng-obj_langu = sy-langu.
lwa_doc_chng-sensitivty = 'F'.
ELSE.
lwa_doc_chng-doc_size = 0.
ENDIF.
u2022	Fill Packing List For the body of e-mail 
lt_packing_list-head_start = 1.
lt_packing_list-head_num = 0.
lt_packing_list-body_start = 1.
lt_packing_list-body_num = lw_tab_lines.
lt_packing_list-doc_type = 'RAW'.
APPEND lt_packing_list.
u2022	Create the attachment (the list itself) 
DESCRIBE TABLE t_xlstab LINES lw_tab_lines.
u2022	Fill the fields of the packing_list for creating the attachment: 
lt_packing_list-transf_bin = 'X'.
lt_packing_list-head_start = 1.
lt_packing_list-head_num = 0.
lt_packing_list-body_start = 1.
lt_packing_list-body_num = lw_tab_lines.
lt_packing_list-doc_type = lw_doc_type.
lt_packing_list-obj_name = 'Attach'.
lt_packing_list-obj_descr = w_docdesc.
lt_packing_list-doc_size = lw_tab_lines * 255.
APPEND lt_packing_list.
u2022	Fill the mail recipient list 
lt_reclist-rec_type = 'U'.
LOOP AT t_recipient_list.
lt_reclist-receiver = t_recipient_list-address.
APPEND lt_reclist.
ENDLOOP.
u2022	Finally send E-Mail 
CALL FUNCTION *'SO_NEW_DOCUMENT_ATT_SEND_API1'*EXPORTING
document_data = lwa_doc_chng
put_in_outbox = 'X'
commit_work = 'X'
IMPORTING
sent_to_all = lw_sent_to_all
TABLES
packing_list = lt_packing_list
object_header = lt_objhead
contents_bin = t_xlstab
contents_txt = lt_objtxt
receivers = lt_reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.

HOPE IT WILL HELP YOU

REGARDS

RAHUL SHARMA

Edited by: RAHUL SHARMA on Sep 19, 2008 10:04 AM

Former Member · ‎09-19-2008

hi check this code

Here i'm posting u sample code try to execute it. It will convert all the data in the related tables to excel format and transfer it to respective mail id

code&----

*& Report ZTESTMAIL *

*& *

&----

*& *

&----

REPORT ZTESTMAIL .

tables: ekko.

parameters: p_email type somlreci1-receiver .

types: begin of t_ekpo,

ebeln type ekpo-ebeln,

ebelp type ekpo-ebelp,

aedat type ekpo-aedat,

matnr type ekpo-matnr,

end of t_ekpo.

data: it_ekpo type standard table of t_ekpo initial size 0,

wa_ekpo type t_ekpo.

types: begin of t_charekpo,

ebeln(10) type c,

ebelp(5) type c,

aedat(8) type c,

matnr(18) type c,

end of t_charekpo.

data: wa_charekpo type t_charekpo.

data: it_message type standard table of solisti1 initial size 0

with header line.

data: it_attach type standard table of solisti1 initial size 0

with header line.

data: t_packing_list like sopcklsti1 occurs 0 with header line,

t_contents like solisti1 occurs 0 with header line,

t_receivers like somlreci1 occurs 0 with header line,

t_attachment like solisti1 occurs 0 with header line,

t_object_header like solisti1 occurs 0 with header line,

w_cnt type i,

w_sent_all(1) type c,

w_doc_data like sodocchgi1,

gd_error type sy-subrc,

gd_reciever type sy-subrc.

t_object_header = 'Text.xls'. append t_object_header.

************************************************************************

*START_OF_SELECTION

start-of-selection.

Retrieve sample data from table ekpo

perform data_retrieval.

Populate table with detaisl to be entered into .xls file

perform build_xls_data_table.

************************************************************************

*END-OF-SELECTION

end-of-selection.

Populate message body text

perform populate_email_message_body.

Send file by email as .xls speadsheet

perform send_file_as_email_attachment

tables it_message

it_attach

using p_email

'Example .xls documnet attachment'

'XLS'

'filename'

' '

changing gd_error

gd_reciever.

Instructs mail send program for SAPCONNECT to send email(rsconn01)

perform initiate_mail_execute_program.

&----

*& Form DATA_RETRIEVAL

&----

Retrieve data form EKPO table and populate itab it_ekko

-

form data_retrieval.

select ebeln ebelp aedat matnr

up to 10 rows

from ekpo

into table it_ekpo.

endform. " DATA_RETRIEVAL

&----

*& Form BUILD_XLS_DATA_TABLE

&----

Build data table for .xls document

-

form build_xls_data_table.

*CONSTANTS: con_cret TYPE x VALUE '0D', "OK for non Unicode

*con_tab TYPE x VALUE '09'. "OK for non Unicode

*If you have Unicode check active in program attributes thnen you will

*need to declare constants as follows

*class cl_abap_char_utilities definition load.

constants:

con_tab type c value cl_abap_char_utilities=>horizontal_tab,

con_cret type c value cl_abap_char_utilities=>cr_lf.

concatenate 'EBELN' 'EBELP' 'AEDAT' 'MATNR'

into it_attach separated by con_tab.

concatenate con_cret it_attach into it_attach.

append it_attach.

loop at it_ekpo into wa_charekpo.

concatenate wa_charekpo-ebeln wa_charekpo-ebelp

wa_charekpo-aedat wa_charekpo-matnr

into it_attach separated by con_tab.

concatenate con_cret it_attach into it_attach.

append it_attach.

endloop.

endform. " BUILD_XLS_DATA_TABLE

&----

*& Form SEND_FILE_AS_EMAIL_ATTACHMENT

&----

Send email

-

form send_file_as_email_attachment tables pit_message

pit_attach

using p_email

p_mtitle

p_format

p_filename

p_attdescription

p_sender_address

p_sender_addres_type

changing p_error

p_reciever.

data: ld_error type sy-subrc,

ld_reciever type sy-subrc,

ld_mtitle like sodocchgi1-obj_descr,

ld_email like somlreci1-receiver,

ld_format type so_obj_tp ,

ld_attdescription type so_obj_nam ,

ld_attfilename type so_obj_des ,

ld_sender_address like soextreci1-receiver,

ld_sender_address_type like soextreci1-adr_typ,

ld_receiver like sy-subrc.

ld_email = p_email.

ld_mtitle = p_mtitle.

ld_format = p_format.

ld_attdescription = p_attdescription.

ld_attfilename = p_filename.

ld_sender_address = p_sender_address.

ld_sender_address_type = p_sender_addres_type.

Fill the document data.

w_doc_data-doc_size = 1.

Populate the subject/generic message attributes

w_doc_data-obj_langu = sy-langu.

w_doc_data-obj_name = 'SAPRPT'.

w_doc_data-obj_descr = ld_mtitle .

w_doc_data-sensitivty = 'F'.

Fill the document data and get size of attachment

clear w_doc_data.

read table it_attach index w_cnt.

w_doc_data-doc_size =

( w_cnt - 1 ) * 255 + strlen( it_attach ).

w_doc_data-obj_langu = sy-langu.

w_doc_data-obj_name = 'SAPRPT'.

w_doc_data-obj_descr = ld_mtitle.

w_doc_data-sensitivty = 'F'.

clear t_attachment.

refresh t_attachment.

t_attachment] = pit_attach[.

Describe the body of the message

clear t_packing_list.

refresh t_packing_list.

t_packing_list-transf_bin = space.

t_packing_list-head_start = 1.

t_packing_list-head_num = 0.

t_packing_list-body_start = 1.

describe table it_message lines t_packing_list-body_num.

t_packing_list-doc_type = 'RAW'.

append t_packing_list.

Create attachment notification

t_packing_list-transf_bin = 'X'.

t_packing_list-head_start = 1.

t_packing_list-head_num = 1.

t_packing_list-body_start = 1.

describe table t_attachment lines t_packing_list-body_num.

t_packing_list-doc_type = ld_format.

t_packing_list-obj_descr = ld_attdescription.

t_packing_list-obj_name = ld_attfilename.

t_packing_list-doc_size = t_packing_list-body_num * 255.

append t_packing_list.

Add the recipients email address

clear t_receivers.

refresh t_receivers.

t_receivers-receiver = ld_email.

t_receivers-rec_type = 'U'.

t_receivers-com_type = 'INT'.

t_receivers-notif_del = 'X'.

t_receivers-notif_ndel = 'X'.

append t_receivers.

call function 'SO_DOCUMENT_SEND_API1'

exporting

document_data = w_doc_data

put_in_outbox = 'X'

sender_address = ld_sender_address

sender_address_type = ld_sender_address_type

commit_work = 'X'

importing

sent_to_all = w_sent_all

tables

object_header = t_object_header

packing_list = t_packing_list

contents_bin = t_attachment

contents_txt = it_message

receivers = t_receivers

exceptions

too_many_receivers = 1

document_not_sent = 2

document_type_not_exist = 3

operation_no_authorization = 4

parameter_error = 5

x_error = 6

enqueue_error = 7

others = 8.

Populate zerror return code

ld_error = sy-subrc.

Populate zreceiver return code

loop at t_receivers.

ld_receiver = t_receivers-retrn_code.

endloop.

endform.

&----

*& Form INITIATE_MAIL_EXECUTE_PROGRAM

&----

Instructs mail send program for SAPCONNECT to send email.

-

form initiate_mail_execute_program.

wait up to 2 seconds.

submit rsconn01 with mode = 'INT'

with output = 'X'

and return.

endform. " INITIATE_MAIL_EXECUTE_PROGRAM

&----

*& Form POPULATE_EMAIL_MESSAGE_BODY

&----

Populate message body text

-

form populate_email_message_body.

refresh it_message.

it_message = 'Please find attached a list test ekpo records'.

append it_message.

endform. " POPULATE_EMAIL_MESSAGE_BODY

*PARAMETERS: psubject(40) type c default 'Testing',

*p_email(40) type c . "use ur email id

*

*data: it_packing_list like sopcklsti1 occurs 0 with header line,

*it_contents like solisti1 occurs 0 with header line,

*it_receivers like somlreci1 occurs 0 with header line,

*it_attachment like solisti1 occurs 0 with header line,

*gd_cnt type i,

*gd_sent_all(1) type c,

*gd_doc_data like sodocchgi1,

*gd_error type sy-subrc.

*

*data: it_message type standard table of SOLISTI1 initial size 0

*with header line.

*

************************************************************************

**START-OF-SELECTION.

*START-OF-SELECTION.

*

*Perform populate_message_table.

*

**Send email message, although is not sent from SAP until mail send

**program has been executed(rsconn01)

*PERFORM send_email_message.

*

**Instructs mail send program for SAPCONNECT to send email(rsconn01)

*perform initiate_mail_execute_program.

*

**&----

**

**& Form POPULATE_MESSAGE_TABLE

**&----

**

Adds text to email text table

**----

**

*form populate_message_table.

*Append 'Line1' to it_message.

*Append 'Line2' to it_message.

*Append 'Line3' to it_message.

*Append 'Test- 1' to it_message.

*endform. " POPULATE_MESSAGE_TABLE

*

**&----

**

**& Form SEND_EMAIL_MESSAGE

**&----

**

Send email message

**----

**

*form send_email_message.

Fill the document data.

*gd_doc_data-doc_size = 1.

DATA: TAB_LINES LIKE sy-tabix.

**

DESCRIBE TABLE it_message LINES TAB_LINES.

READ TABLE it_message INDEX TAB_LINES.

gd_doc_data-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( it_message )

**.

*

Populate the subject/generic message attributes

*gd_doc_data-obj_langu = sy-langu.

*gd_doc_data-obj_name = 'SAPRPT'.

*gd_doc_data-obj_descr = psubject.

*gd_doc_data-sensitivty = 'F'.

*

Describe the body of the message

Information about structure of data tables

*clear it_packing_list.

*refresh it_packing_list.

*it_packing_list-transf_bin = space.

*it_packing_list-head_start = 1.

*it_packing_list-head_num = 0.

*it_packing_list-body_start = 1.

*describe table it_message lines it_packing_list-body_num.

*it_packing_list-doc_type = 'RAW'.

*append it_packing_list.

*

Add the recipients email address

*clear it_receivers.

*refresh it_receivers.

*it_receivers-receiver = p_email.

*it_receivers-rec_type = 'U'.

it_receivers-com_type = 'INT'.

it_receivers-notif_del = 'X'.

it_receivers-notif_ndel = 'X'.

*append it_receivers.

*

Call the FM to post the message to SAPMAIL

*call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'

*exporting

*document_data = gd_doc_data

*put_in_outbox = 'X'

*importing

*sent_to_all = gd_sent_all

*tables

*packing_list = it_packing_list

*contents_txt = it_message

*receivers = it_receivers

*exceptions

*too_many_receivers = 1

*document_not_sent = 2

*document_type_not_exist = 3

*operation_no_authorization = 4

*parameter_error = 5

*x_error = 6

*enqueue_error = 7

*others = 8.

*

Store function module return code

*gd_error = sy-subrc.

*

Get it_receivers return code

*loop at it_receivers.

*endloop.

*endform. " SEND_EMAIL_MESSAGE

*

**&----

**& Form INITIATE_MAIL_EXECUTE_PROGRAM

**&----

Instructs mail send program for SAPCONNECT to send email.

**----

*

*form initiate_mail_execute_program.

*wait up to 2 seconds.

*if gd_error eq 0.

*submit rsconn01 with mode = 'INT'

*with output = 'X'

*and return.

*endif.

*endform. " INITIATE_MAIL_EXECUTE_PROGRAM

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