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Former Member

Project Budget is exceeding even when the Availability control is active

Dear Gurus,

Some of our projects allowed cost assignments even when the budget is not sufficient.

I tried to reconstruct the availability control. The message says the "Availability Control already active."

We have a situation as below..

Overall budget - 30,000/-

Overall Commitments - 10,000/-

Overall Actual Costs - 22,000/-

Available Budget - (2,000/-) negative value.

What could be the reasons for such situation?? Iam unable to simulate this in test server..

How to resolve this..

thank you

KAP

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3 Answers

  • Best Answer
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    Former Member
    Sep 18, 2008 at 08:26 AM

    hi,

    Encountered this problem too.

    We allocated budget to WBS (with currency = USD), based on transaction currency eg. USD.

    Then, put in our own checks (user exits) to check availability in transaction currency(eg. USD).

    So we minimised the fluctuation of the exchanges rates at the different stages (GR, IV etc).

    Regards.

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    Former Member
    Sep 15, 2008 at 11:10 AM

    Check out ur tolerance limits for Budget

    Rgds

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  • Sep 15, 2008 at 08:44 PM

    Hi KAP,

    Instead of giving ++++ for all the transactions in the tolerance limit, give separate line item for each and every transaction.

    This will not solve your problem. But just give a try and this does not costs you anything.

    Sometimes SAP acts wierd.

    Regards

    Srinivasan Desingh

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    • Former Member Former Member

      Hi,

      I also encountered the same thing,

      It can happen that PO value has suppose exchange rate of 50.75 INR, whereas your GR has value of 68.15 INR, because of your current exchange rate.This increased your GR value more than PO and might be above your budget, which lead to available budget as Negative.

      Now question is why AVAC didnt check while GR.

      As a standard SAP Practice, AVAC will not check commitment against budget, while creation of GR.

      Refer SAP Note: 46209.

      If you want AVAC to check during GR, Implement SAP note- 696362.

      Implement the note.

      Thanks,

      Nitin