archiving Old Production Orders

[Former Member]

Hi Gurus,

1.If we archive Old Production Orders it will reduce the execution time at the month end run of KKAO and CO88?

2. It is assumed archived Production Orders will not be edited in future. I want to know the risks if any associated, which may arise due to editing of Archived Production Orders.

Regards,

IK

[rupesh_brahmankar3]

Hi,

Once archived the Production Orders are only for Information Purpose.

You can not do any thing on these orders..

For detailed information on Production order Deletion and Archiving

1. First Execute the program : PPARCHP1 with Deletion Flag Activated and the selection should be all your Prod. Orders

or you cn have a selection criteria to do that.

After this some of the orders will not get the DLFL Flag, there can be numbr of reasons for that.

If you encounter any problem with this DLFL flag, we will discuss it separately.

2. Execute the same program PPARCHP1 with Dletion Indicator activated.

Now you got the DLFL and DLT both for your Production Orders.

As said earlier Residence Time 1 & Residence Time 2 will play a major role on this.

If both are maintained as 1 & 1 then the Prod. Orders should reside in the system with DLFL for 1month.

after that only you can put the DLT. and also after putting DLT you need to wait for 1month for Deletion or achiving.

3. Now goto PPARCHA1 (Archiving) and execute the Program with your same selection criteria.

4. Now use the T. Code CO78 or T. code SARA (with PP_Order as object Name) for deletion of Orders.

Execute the programs in the Foreground, so that you will come to know waht was the problem if ny.

You can excute th background program run for Deletion.

Hope this helps..

Revert for further discussion and for further clarifications..

Regards,

R.Brahmankar

[Former Member]

HI,

1) Yes. Archiving helps in fast close of the books of Controlling.

2) Archiving does not mean deleting data altogether and at the same time, it is also not editable. But we get read-only access to this archieved data which is required by tax authorities and others. This main benefit of archiving solution is that archievng would enable quick access and retrieval of business data while not adding strain to system resources. Good Example: In one instance, a company has almost run out of numbers for its six-digit coding system for tracking Production Orders. By archiving the existing orders, the company could recycle the production numbers to avoid a costly modification of the interface.

Trust this helps much!

[former_member188826]

Closing the production orders and marking it for deletion is good enough to save time on period end processing. Archiving will improve space with no known risk.