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Former Member

"Active" checkbox in the BP master

Dear all,

May i know what is the "Active" checkbox used for in the left hand side bottom corner of the BP master ?

Thank you very much for your help

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3 Answers

  • Best Answer
    Sep 08, 2008 at 01:00 AM

    Hi,

    Based on SAP B1 2007A helpfile, the active checkbox means:

    Active Displays additional fields that allow you to define a period in which the business partner is active.

    Note

    When a business partner exceeds its active period, you can no longer post sales or purchasing documents for this business partner. However, you can create draft documents

    This is really helpful for example if a certain customer want to set their credit limit for a certain time according to active checkbox period. So, it means they want to control their buying activity to your company. Another example, it is company's policy, because the company want that the customer can only buy to them for a specific period. If you did not fill the period, it is useless to use the active tick box.

    Rgds,

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    Former Member
    Sep 07, 2008 at 05:35 AM

    Hi Tac,

    You can find it in the help:

    Active

    Select this field to display additional fields that allow you to define a period in which the business partner is active.

    When a business partner exceeds its active period, you can no longer post sales or purchasing documents for this business partner.

    You can, however, create draft documents.

    Actually it is for define BP to be "actice" only within some specific periods. If you want your BP active all the time, no need to check anything. That is default.

    Thanks,

    Gordon

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  • Sep 07, 2008 at 05:04 PM

    Hi,

    Gordon and Keith have correctly explained the checkbox.

    Following is the consolidated details about the functionality of 'Active' checkbox :

    In Business Partner Master Data, there are two checkboxes, 'Active' and 'On Hold'.

    'Active' check box enables you to set the BP active for all the transactions in the system for the specified period. The period specified can be determined by the user. When the 'Active' checkbox is ticked, the fields to enter the period from and to appears.

    However, you can add draft documents during the unspecified period as the BP would not be active for that unspecified period.

    If you do not tick the box, the default status of the BP Code is Active for all the enteries into the system.

    You can get more information about the field and its intended use from the Online Help which you can check by pressing F1 key.

    Hope it clarifies.

    Regards,

    Jitin Chawla

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