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Former Member

pr release process

hi expert

I want to configure pr release stratgy can u tell me what are the setting to be done step by step and our campany have got one plant

Thanks & regards


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4 Answers

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    Former Member
    Sep 04, 2008 at 06:44 AM


    view the table EKKO and find the field name ERNAM the creator of the object and the same field can be found in the structure CEBAN

    In classification u can use this field as one of the character.

    And you specify the character in the strategy.

    Hope this will solve ur issue.



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    Former Member
    Sep 04, 2008 at 06:45 AM


    following steps.

    Create characterstic( use info structure as CEBAN)

    create class9class type 032

    assign characterists to class.

    create release group and assign relase class to release group.

    create rlease codes

    create release strategies , in that enter release code(i.e. levels)

    in classification tab enter values of characterstics.

    for detail look into



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    Former Member
    Sep 04, 2008 at 06:47 AM

    pls check the following:



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    Former Member
    Sep 04, 2008 at 06:49 AM


    Release Procedure - Procedure in which one or more authorized persons (e.g. a cost center manager) give(s) the go-ahead or "green light" to procure a material or external service.

    (Release Procedure for PR, RFQ, PO, Contracts & Scheduling Agreements)

    The following purchasing objects can be released:

    Purchase requisitions

    A requisition (regarded as an internal purchasing document) cannot be converted into a follow-on document until it has been released.

    External purchasing docu. (RFQs, purchase orders, contracts, scheduling agreements and service entry sheets)

    An external purchasing document cannot be issued to a vendor until it has been released.


    Requisitions can be released either item-wise or in total. External purchasing documents can only be released in total.

    Release Procedure for Purchase Requisitions:

    Two different procedures are available for requisitions:

    With classification

    With this procedure, requisitions can be released both at item level (i.e. item-by-item) and in total. The latter approach is also termed "overall release".

    Without classification

    With this procedure, requisitions can only be released at item level.

    Characteristics (CT04): In the classification system, characteristics describe the properties of objects. The values of a characteristic specify these properties.

    Characteristic COLOR has the values 'red', 'green', and 'blue'. When you classify an object, you use this characteristic to specify the color of the object.


    1. Enter Character Name using Create button.

    2. In Basic Data Screen - Enter Description, Status, No. of Characters & multiple Values.

    3. Go to Additional Data Screen - Enter Table Name, Field Name then choose tick Not ready for I/P.

    4. Go to Values Screen - Enter Char. Value & Description.

    5. Go to Restriction Screen - Enter Class Type.

    6. Then go to Additional Data Screen remove the Tick of Not ready for input & save.

    Class (CL02): Group of characteristics that can be attributed to a product. A class is a grouping of similar objects according to common characteristics.

    Class Type: A class type is a top-level unit of control for classes. Each class must be allocated to exactly one class type. There is no connection between the individual class types.


    1. Enter Class Name & Choose Class type then Create using button.

    2. In Basic Data Screen - Enter Description & Status.

    3. Then nothing will be entered in keywords & Texts screens.

    4. In Characteristic Screen u2013 Enter created characteristic then save.

    Set Up Procedure with Classification (OMGQ):

    1. Then go to Set Up Procedure with Classification

    a. Release Group - Enter two char. (or) no. for Release Group, Class & Description then save.

    b. Release Code u2013 Enter release group, Code Workflow & Description.

    c. Release Indicator u2013 Nothing to enter.

    d. Release Strategy u2013 Enter Release Group, Release Strategy, and Release Codes.

    ℹ️ Release Prerequisite u2013 Choose order of release.

    (ii) Release Status u2013 give continue.

    (iii) Classification u2013 Enter the Value of Characteristics Description.

    (iv) Release Simulation u2013 Double click and activate.

    e. Workflow

    Release with Link to Workflow:


    When you set up the release procedure with classification for purchase requisitions or purchase orders, you can define a link to the SAP Business Workflow. This is particularly advisable if employees whose daily duties include tasks other than the approval of requisitions or purchase orders are involved in the release procedure.


    The employee is automatically advised when a release is to be effected. A work item appears in his or her inbox, which he or she can process directly. When the item is processed, the SAP release transaction is automatically invoked with the relevant release code.

    Then do PR in that Release Strategy will appear in both Item Level & Header Level. After that go to Release approval for Purchasing Document (ME28).

    Release Group - The multiple usage of the same release strategy key.

    Release Code

    Two-character identifier with which a person responsible for processing a document can release (approve) an item of a purchase requisition, a complete purchase requisition, or a complete external purchasing document, or cancel such release (that is, revoke a previously granted approval). If a link to SAP Business Workflow has been defined for the release code, the person involved can also refuse to effect release (withhold approval), thus rejecting the relevant item or document.

    Release Indicator

    Shows the release (approval) status of a purchasing document.

    When you have released (approved) an internal or external purchasing document with your release code, a release indicator is assigned to this document. The release indicator determines how the document may be processed further. For example, it may show that a requisition can be converted into a purchase order, or that a subsequent release point (individual or department) must first signify approval.

    Release Strategy

    The release strategy defines the approval process for purchase requisitions or external purchasing documents. The strategy specifies the release codes necessary and the sequence in which releases have to be effected. You can define a maximum of eight release codes.

    The assignment of the release strategy to a requisition or a purchasing document is based on the release conditions.

    Release Prerequisite

    Specifies the sequence in which the processors (members of staff responsible for processing a certain document) must approve an internal or external purchasing document with their respective release codes.


    The release (approval) procedure for purchase requisitions within an enterprise may provide that a department manager must release (approve) a requisition item before the next-higher level of authority (for example, the cost center manager). In this case, approval by the department manager is the prerequisite for approval by the cost center manager.

    Release Status

    Displaying the Release Status

    You can display the release status of all items of a purchase requisition or the Complete Purchase Requisition in an overview. The overview shows whether each item or requisition has been released or is blocked, etc.

    1. Display the item overview for the relevant purchase requisition.

    2. Choose Goto Release info Release status.

    A dialog box providing information on release statuses appears.

    Displaying the Release Strategy

    To display details pertaining to the release of an item or a complete requisition, proceed as follows:

    1. Display the item overview for the relevant purchase requisition.

    2. Select an item.

    3. Choose Goto Release info Release strategy.

    A box appears, giving you the following information:

    1. Description of the release strategy

    2. Previously effected releases involving the purchase requisition

    3. All release codes with which the requisition must be released before it can be converted into an RFQ or a PO (final release)

    If alternative release codes have been defined, the different ways in which this requisition item can achieve final release are shown.



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