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Convert Multiple Deliveries into one PRO Forma Invoice

Former Member
0 Kudos

Hi,

I need to create a single PRO FORMA invoice for all the multiple deliveries for a single single Customer.

1. Which Copy control do I have to do it?

2. Should I do at Header or Item Level?

3. What are the Config settings required to do this?

4. What kind of checks to be done in this process?

I checked the Copy control in SPRO in Pro Form Invoice (F8) for Delivery: Its 009.Looks like this is Header level.

Thanks

Kiran

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hello,

As the copying control already exists, you may try VF01, select the billing type as F8, enter the deliveries and execute. Check wther it is taking all the deliveries into one proforma invoice or not. If not check the billing date, payer, payment terms ...etc are identical in each delivery.

Prase

Former Member
0 Kudos

Any more ways to do this?

My functional guy says, its not possible for multiple deliveries.But you can create a single pro forma for each delivery.

Thanks

Kiran

Shiva_Ram
Active Contributor
0 Kudos

Hi,

In VF01, enter the delivery documents and then go to Menu - Environment -> split analysis. The system will display the reason on why it is not able to create the single billing document.

If the reason is foreign trade data, then I suggest in the copy control (transaction VTFL) for billing document (proforma invoice), put the following values;

For determine export data - 'B' Redetermine the export data

For Allocation number and Reference number fields - 'E' - Actual billing document number.

This will resolve the issue.

Regards

Former Member
0 Kudos

Hi Shiv ram,

Thanks for ur reply..

As per your reply:

In VF01, enter the delivery documents and click on enter button. Then go to Menu - Environment -> split analysis.

I didnot find this option in VF01. Am in 4.7EE.

If the reason is foreign trade data, then I suggest in the copy control (transaction VTFL) for billing document (proforma invoice), put the following values;

You are right to some extent. Once this Proforma Invoice is created, I need to move this data to GTS system.

For determine export data - 'B' Redetermine the export data

For Allocation number and Reference number fields - 'E' - Actual billing document number.

I didnot understand any thing in this.

Can you please provide more clearity.

Thanks

Kiran

Shiva_Ram
Active Contributor
0 Kudos

Hi,

In VF01, enter the delivery documents and click on enter button. Then go to Menu - Environment -> split analysis.

I didnot find this option in VF01. Am in 4.7EE.

I take back, enter the delivery documents in VF01, then dont click on the enter button. But go to Menu - Environment -> split analysis.

The system will display the reason on why it is splitting the documents. I am also in 4.7 version.

Check and let me know the reason.

The second one is copy control settings pertaining to sales document to proforma invoice or delivery document to proforma invoice. Use transaction code VTFL.

Regards

Former Member
0 Kudos

Shiva ram - I still dont find this: Menu - Environment -> split analysis.

Am on 4.7EE.FYI.

for the 2nd, i can execute VTFL and and choosed f8 as target and LF as source and had a look into the details at header level.i could see that copying req 009 is there.can u guide any more from here.

Thanks

Kiran

Shiva_Ram
Active Contributor
0 Kudos

Hi,

I did a small testing now.

The sequence is in VF01, enter the delivery document numbers that you want to combine. Select the billing type as proforma invoice.

Then click on the enter button. You can find the processing status as Not processed.

Now go to menu Goto -> billing documents overview.

At the top you can find a button called split analysis. Highlight the line items and then click on the button split analysis. The system will display rows with reason for example, split due to different header data.. foreign trade number, or reference document number or assignment number etc..

If any of these is pointed out then in transaction code VTFL, select the values for fields as I mentioned in my earlier mail. The routine assigned 009 is fine.

Regards

Former Member
0 Kudos

Your testing is exactly right:

I get the same messages as

1. Split due to different partner data

2. Split due to different header data

So I am in VTFL now.

But I dont see those Options you are saying about export and all that.

can you please be more clear .

Thanks a lot for your time and help.

Regds

Kiran

Former Member
0 Kudos

Ok. After I enter those values and save it, should I TEST from VF01 to ensure that our changes are effective?

Pl let me know.

Thanks

Kiran

Edited by: kiran dasari on Sep 4, 2008 2:09 AM

Shiva_Ram
Active Contributor
0 Kudos

Hi,

As the system indicates the split is due to different partner data. So you cant combine the deliveries.

Yes you can do the testing.

Can you assign the points?

Regards

Former Member
0 Kudos

Hi Shiva,

When I take a look at the Split Analysis, it still gives those two messages.

But then, I still tried to save the T VF01 and I found a single entry in VBRK.

Does that mean, its working fine?

Thanks

Kiran

Shiva_Ram
Active Contributor
0 Kudos

Hi,

You can open the billing document using VF02 and see the line items. If the deliveries are combined, then you can see the all the line items.

However, there should not be any message in split analysis. So it looks two billing documents are generated in your case. You can use the current billing document number and previous number to verify it.

It looks the partner data like bill-to party or payer is different for these deliveries. Can you check that?

Regards

Former Member
0 Kudos

You solved my problem and closing the thread with full points for you and opening a new one for an extension of this req:

Plz help me in that too..

Thanks

Kiran

Answers (0)