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Former Member

FI Cutover Activities

Hello Experts,

Can someone give me the steps/sequence of FI cutover activities. We will be going live soon. I just want to be prepared for the turnaround.I know its a big topic but just outline should be helpful.

Thanks,

Reena.

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4 Answers

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    Former Member
    Sep 02, 2008 at 05:07 AM

    Hii Reema..

    Some of the cutover activities are..

    1. G/L Master Upload Thru BDC or LSMW (TC-Fs00 and extended one co code to another company code Fs01)

    2. Vendor Master Upload Thru BDC Or LSMW (Will be Taken Care By MM)

    3. Customer Master Upload Thru BDC or LSMW (Will be Taken Care By SD)

    4. Asset Master Upload(Thru As90)

    5. Cost Element Master Upload

    6. Cost Center Master Upload

    7. Profit Center Master Upload

    8. G/L Balances Thru F-02

    10. Vendor Balances thru F-43

    11. Customer Balances thru F-22

    12. Customer Advances thru f-29

    13. Vendor Advances thryu F-48

    Before uploading Vendor Balances you have to take care of WHT(TDS) Information.

    Regards,

    Aakash

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    Former Member
    Sep 02, 2008 at 04:35 AM

    Hello Reena,

    Cutover activities the name itself tells you cut the business data ex: legacy transactions are stopped from today onwards means today is cut date and will take all balances as on todays date and upload into sap system by using LSMW, BDC, Ecatt etc., It is part of final preparation at 4th phase in the ASAP methodology. That includes upload the balances, sign off from end user, user acceptance test etc.,

    Financial Accounting:

    The following account numbers will be used for the takeover of the opening data:

    Open balance assets <No.>

    Initial stock uploads <No.>

    Open balance GL <No.>

    Open balance of Receivables <No.>

    Open balance of Payables <No.>

    Trial Balance:-

    1.The certified trial balance as on <date> will be taken over in the SAP system.

    2.It may be noted that this trial balance needs to be broken down profit center wise for the balance sheet accounts and cost center & profit center wise for the revenue accounts (Profit & Loss Accounts)

    3.The Balance sheet items excluding AR/AP/FA will be taken as the closing balance, whereas, open line item will be taken for AR/AP/FA u2013 respective sub-ledger wise. AR/AP line items will compulsory have payment terms. CWIP will be uploaded asset wise. So CWIP accounts will be broken up accordingly.

    Accounting Entries while data upload:

    1.Inventory Takeover:

    When inventory will be uploaded, following entry will be generated by the system depending upon the valuation class specified in the material master.

    Inventory Accountu2026u2026u2026u2026.Dr

    To Initial stock upload account

    2.Receivable Takeover:

    Account Receivables will be uploaded customer wise and only the open items will be taken over to new system. At the time of upload following entry will be generated.

    Customer Account (with actual reconciliation account Dr

    To Opening balance u2013 account receivables

    3.Payable Takeover:

    Account Payables will be uploaded vendor wise and only the open items will be taken over to new system. At the time of upload following entry will be generated.

    Vendor Account Dr

    To Open Balance u2013 Account payables

    4.Asset Takeover:

    The asset balances will be uploaded asset wise. This will not create any accounting entries initially and asset balances will be loaded.

    In case of Accounts Receivable, Accounts Payable, and Assets, it should be ensured that the sub ledger balances are tallying with the general ledger.

    5.Other GL Takeover:

    All the GL Accounts (other than above) will be taken over by debiting / crediting to the account code <No.> (open balance GL)

    The closing balance of balance sheet accounts will be taken over and the profit and loss accounts will be taken cost center wise.

    At the end of the data takeover exercise, all takeover accounts together shall show a u2018zerou2019 balance. These accounts shall be blocked for posting after the data take on activity.

    GR/IR account:

    It would be ideal to ensure that all invoices relating to goods received be booked in the legacy system before the cut off date. Alternatively, all provisions made in the legacy system relating to goods received but invoices not received will have to be adjusted against corresponding vendor invoices received after the go-live date. In case of invoices relating to goods that have been received before the go-live date, the following entry shall be passed in the production system:

    Corresponding Provision Accountu2026u2026u2026u2026u2026u2026..Dr

    To Vendor Account

    The invoice for such receipts shall be passed using the FI invoice booking transaction and not through Materials Management. The verification of the invoice shall be manual.

    Apart from the above-mentioned data, the budget data for Cost center and Profit center also needs to be uploaded into the SAP system.

    Thanks

    Para

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    Former Member
    Sep 02, 2008 at 03:57 AM

    Hi Reena,

    FI Cutovers activites are uploading master data through LSMW or BDC, Transport the configuration settings using T.Code: SE09 or SE10 and the uploading the Transaction data by bring to closing balances.

    By!

    R.K

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    Former Member
    Sep 02, 2008 at 05:58 AM

    Cutover Activities or strategirs are used transfered from legacy system to sap system at this point of time billing wil stoped all open orders contract pricing data wil transefer as per the cut over plan which is provided by implementation partner

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