Version Management

[Former Member]

Dear Gurus,

I have some queries regarding the Version Management:

1. I have not describe any field as Version Relevant in SPRO for PO in MM----Purchasing--

---

Set Up Change Display,

but still the changes are recorded & new version created.

So

WHAT IS THE USE OF ABOVE SPRO SETTING.

2. What is VERSION TEXT, I am not getting any thing displayed in it.

3. Is it possible to get a print out of only changes made in PO.(i.e Amended PO).

Plz suggest.........

Thanks & Regards

[Former Member]

ok

[former_member614205]

Hi

If there is any change made in field for which print-relevant field is active, new version is created. So kindly check the field "Fields Relevant to Printouts of Changes".

For use of SPRO setting Set Up Change Display, please see IMG documentation.

2. Version text : user can enter the text .

3. If it is a change message in PO, then only changes are transferred.

[Former Member]

Dear Sumeet,

Can you plz elaborate about the Version Text, because i type the text in front of version. But when i click the Display Version Text button i am not able to see any thing.

Also explain the concern information & procedure in detail.

Thanks & Regards

[Former Member]

Any Help plz........

Thanks

Edited by: akshay sonurkar on Sep 1, 2008 2:51 PM

[Former Member]

Dear,

SAP Enterprise Buyer provides you with version management for purchasing documents.

As a first step, you can display versions of purchase orders and contracts.

The system creates a version in the background if you, as a purchaser, carry out one of the following actions:

· You change a posted purchase order

· You order a posted purchase order again

· You change a contract that has already been released

· You release an already released contract again

In contrast to the change documents that retain a change history, a version displays the status of a document at a specific point in time.

Version management provides a check for you as a purchaser, for example, if you wish to display a purchase order in the form in which you transferred it to the vendor on day X. A version provides clarity, for example, in negotiations on a contract.

Integration

With a Business Add-In, you can define conditions that vary from the standard for when the system is to create a version.

For more information, see the Supplier Relationship Management Implementation Guide (IMG): SRM Server ® Business Add-Ins for Enterprise Buyer (BAdIs) ® Control Versions

Prerequisites

You have activated the version control so that the system creates historical versions.

See the path in the IMG: SRM Server ® Cross-Application Basic Settings ® Switch On Version Control for Purchasing Documents

You have set up and activated the workflow for the approval of changes to active purchasing documents. See also Approval Workflows for Documents

Features

You can use versions as follows:

Display

Compare and list differences in tabular form. The comparison result has separate areas that can be displayed:

Header data (including organizational data, tax and payment data; partner data and documents)

Item data (including taxes and limits if they exist; partner data, documents; account assignment and conditions)

Archive, if it relates to transaction data (you can archive versions of purchase orders, but not contract versions)

You cannot change or output versions. This is only possible for the active document.

Activities

1. In the selected document (purchase order or contract), you can go to version management using the path Header data ® Versions.

The system displays existing versions, for example, an active version and, if appropriate, a change version and further historical versions.

2.To compare two versions, choose Compare.

The system displays the data that is different in the two versions.

Check these steps to make sure none are missing.

In SPRO, Set Up Version Management for External Purchasing Documents that your document

has the Act box checked.

You must also select your fields you want to have the version be noted by selecting in SPRO Set Up Change Displays.

In SPRO select Fields Relevant to Printouts of Changes and add your table and field names here and check P for purchase order.

Regards,

Syed Hussain.