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Can two users share a folder in BI Platform ?

mrwong05
Participant
0 Kudos

Hi,

for BI Platform 4.2, Can two different users, non-administrators, share a folder?

I want to enable this for collaboration.

I have not been able to find any permissions or method for this.

I have even tried to share Lumira Documents through BI Inbox, yet, non-administrators cannot send/receive through the BI Inbox.

for example, i want MCA001 user to create a lumira document, and maintain a 1 source of truth document which JPN001 can view-only, but also MCA002 can edit and save. (like a networked drive) I tried to give MCA001-MCA005 full rights on JPN001 favorites folder, but the folder doesnt show up in MCA001's folders on BI Platform.

Am I missing something? Is it possible?

--Matt

Accepted Solutions (1)

Accepted Solutions (1)

former_member230921
Active Contributor

Hi Mat,

Without giving view rights to Root folder- BI Launchpad will not display subfolders.

Follow the steps:

  • Login into CMC.
  • Goto Folders,Choose All folders
  • Click on Manage and Top Level Security->All folders
  • Choose the respective users/group from the list
  • Click on Assign Security -> Advanced -> Add/Remove Rights.
  • Grant the 'View Objects' right. Uncheck for the sub-object

-

Bharath

mrwong05
Participant

OOOOOOOOOOOOOOOOOOOH

AAAAAAAAAAAAAAAAAAAAAHH

Hi Bharath, I made the root folder viewable to my client. thank you.

--Matt

former_member230921
Active Contributor
0 Kudos

I hope this will unblock your usecase. 🙂

Answers (2)

Answers (2)

Joe_Peters
Active Contributor

Technically you can give a user Full Control over another user's Favorites folder, but that folder will not appear in BI launchpad.

The correct solution for what you want is a new public folder that only these users have access to.

mrwong05
Participant
0 Kudos

hi Joe,

You're correct that it doesnt appear in the user's folder if i give full control.

When I created a new public folder (in Folders on CMC) and i assign user security (Full control + Lumira Refresh) to the users i want to see it, when i open BI Launchpad

I would also like the folder to appear here for the users.

Is user security the wrong properties to set on the folder? or is it a specific property in advanced?

Joe_Peters
Active Contributor

In your second screenshot, in the accordion menu below "My Documents", you should see another menu for "Folders"; the public folders will be in there. If you don't see "Folders", then the permissions aren't set up correctly. To fix:

  • Log in to CMC with an ID that has administrative rights
  • Go to "Folders"
  • Click Manage -> Top-Level Security -> All Folders
  • Add a group here that you are a member of, and give it at least "View" rights for "object only"
former_member230921
Active Contributor
0 Kudos
mrwong05
Participant

Hi Bharath,

Could you kindly see my response to Joe below. It outlines what my requirements are. I tried what you posted above myself but no dice.

Thanks,

Matt