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How is an Approved Purchase Requisition getting updated without any warning; from Sales Order

Mar 26 at 01:12 PM

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Hello All,

We have Spare parts sales which is similar to Third Party sales where we have configured automatic PR creation from sales order line item by maintaining order type in Schedule Line categories (vov6)

This PR is then subjected to Workflow approval and then once approved in used for PO creation.

Now the issue comes, when i add one more line item in sales order and save.

"The new line item is added in PR but the release strategy is not triggered." In this case business can create a PO again wrt to this PR with new quantities which is auto-approved. (wrong process)

Now as I understand, adding a line item in PR from sales order is coming from configuration (schedule lines) and my MM consultant told me that an approved PR cannot be modified (without cancelling release strategy) is also standard.

Can anyone suggest me why SAP is not generating any error or warning when updating sales order?? Or any solution other than custom error messages?? (oss notes)

Thanks and Regards,

Abhinav

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4 Answers

Abhinav Tiwari Jun 04 at 12:36 PM
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Hi Jurgen,

I have got the attached screenshot from my MM colleague explaining the release strategy configuration at our client.

Can you please check and provide your guidance?

Thanks,

Abhinav

P.S. - Please pardon for the delay in reply.pr-release-strategy-determination-for-sales-order.png


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insufficient.

Does not tell whether your strategy is item level or header level.

And without screenshot of a PR it cannot be verified whether the values match or not.

I know how screens look - when I ask for screenshots then I do that to see the values, not how the screen looks

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Jürgen L
Mar 26 at 01:28 PM
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See Q&A 1 from OSS note 493900 - FAQ: Release Strategy

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Thanks a lot Jurgen.

However, it says that "a new release strategy determination takes place if there is a modification of the data in the external application."

This is not happening. Even when we add a new sales order line item, the PR is only updated with this new line item but no release strategy is triggered.

is something missing from MM side?

Regards,

Abhinav

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Abhinav Tiwari

Unless you tell details about your strategy and order it is hard to tell anything.

Is your strategy at item level or is it a overall strategy?

Example:

your strategy is for a value < 5000

your initial sales order item has just a value of 1000 and was approved.

you add a new item with a value of 2000. so you are still below 5000 and no new release would be needed.

If it is an item strategy then of course the release strategy should kick in for this item, if ....if the information in the requisition matches with the values defined in the classification of your strategy.

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Abhinav Tiwari Jun 06 at 04:15 PM
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3.pngHi Jurgen,

Unfortunately, I am not able to attach the pdf document which i received from my MM colleague. However, i cross checked with him and he confirms that the release strategy is at header level.

Please find few more screenshots where the PR is amended when adding a line item in sales order.

Thanks to check and provide your guidance.

Regards,

Abhinav1.png2.png


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Jürgen L
Jun 06 at 04:50 PM
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IF I look at your earlier screenshot: https://answers.sap.com/storage/attachments/155656-pr-release-strategy-determination-for-sales-order.png

Then it is just checking the value, beside of plant document type and buyer group. And the value check is .... pretty worthless as anything is higher than greater equal zero.

So where do you see a possible reason or option which would enable a program to decide that the approval is no more valid?

You can even add another 1000 lines and the condition used in the release strategy is still met and has no conflict.

IF the value was a range from 0 to 1000 and you had another strategy from 1000 to 5000, then it could be that adding an item exceeds the threshold and the current strategy would not be valid anymore. Still you need to customize the changeability indicator, see the screenshot: https://archive.sap.com/image/328690 , to instruct SAP what to do.


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