Cut Over Activities

[Former Member]

Hello CO experts,

We are implementing S4Hana 1709. It is greenfiled implementation. We are preparing for cut over activities for FICO. Client's fiscal year is from Jan to Dec. Our go live date will be 30th April. We will be uploading legacy data for expenses & Revenue (from Jan to April) and AR, AP, AA balances as on 30th April. My question is how profit centre will be updated into AR, AP open line items. While uploading opening balance of legacy system of AR, AP, do we also have to capture profit centres against the AR AP balances?Please suggest.

Thank you

Regards

Hitesh Mehta

[Former Member]

Hi,

As you said it green field implementation, If legacy has profit center concept you can get the data based on profit center wise. Other wise based on User data you need to come up with the logic of updating the data with the profit center into your upload data before starting the migration.

When we did migration, legacy did not had profit center concept, we were at NEW GL with profit center BS so it required profit center. Based on the profit center we created user with automatic derivation of profit center, if a set of data goes for one profit center upload will happen from that user created for that profit center.

Thanks.

Senior consultant

[sanilbhandari]

Hi

You would have Clearing or initial upload accounts created for cutover. Secondly, you should have legacy trial balance mapped to profit centers level. For eg, you have an AR Balance of $ 10000, which is for org unit AAA, which corresponds to Profit center 1000 in S/4HANA Finance. So you should post an initial upload accounting entry as below

Customer A/c Dr $ 10000 PC 1000

To Initial Upload A/c - AR $ 10000 PC 1000

Initial Upload A/c - AR $ 10000 PC 1000

To Revenue A/c $ 10000 PC 1000

This way your AR Items with corresponding revenue items would be uploaded and initial upload a/c should have a zero balance at the level of PC.

Ideally, you should with your business counter part make sure the following:

1. Make sure you have a mapping sheet for profit centers in S/4HANA to equivalent org elements in legacy

2. Make sure that your legacy trial balance is zero not just at legal entity level, but also at the level of equivalent org element for PC in legacy

3. Now you have the trail balance created at the org level, than you can use different BAPI to create a custom upload program or use the data services in S/4HANA to create an upload template. This upload template should post the accounting entry that I mentioned above.

Regards

Sanil Bhandari