Purchasing output configuration

[Former Member]

Hi friends,

How to configure Print Output function for Purchase Orders and Contracts. Our client wants to see the print preview before sending to the vendor. And we are unable to see the Preview for Fax and email outputs.

In MN04 we configured for Purchase org and vendor, but we are unable to see the print preview.

Apreciate if you can suggest me detailed config process for Output conditions for Purchasing documents.

Thanks,

Venkat

[former_member192897 · Accepted solution]

Output and Printer Determination For PO and GR

How to configure the output determination and printer determination for both PO and GR?

By: Dhaka

The steps are as follows:

Output of Purchase Order

1. Condition Table

SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order

Select:

Purchasing Doc. Type,

Purch. Organization,

Vendor

2. Access Sequences

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Access Sequences->Define Condition Table for Purchase Order

3. Message Type

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order

*4. Message Determination Schemas*

4.1. Message Determination Schemas

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema

4.2. Assign Schema to Purchase Order

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order

5. Partner Roles per Message Type

SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order

6. Condition Record

Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data->Messages-> Purchase Order-> MN04-> Create

Now you create PO (ME21N) and save it. Go to ME22N and print the PO by giving output type.

Output of GR

After setting table, access sequence and output type for GR,run MB02 transaction, enter material document number. Double click one line item and select messages. Separate screen will be opened to configure outputs. Give the required fields and save the document.

Now Run MB90, you can take printout. Output Type: WE03 or WE01 or WE02

Regards,

Ashok

[former_member335885]

HI,

Output of Purchase Order customisation

1. Condition Table

SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order

Select:

Purchasing Doc. Type,

Purch. Organization,

Vendor

2. Access Sequences

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Access Sequences->Define Condition Table for Purchase Order

3. Message Type

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order

4. Message Determination Schemas

4.1. Message Determination Schemas

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema

4.2. Assign Schema to Purchase Order

SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order

5. Partner Roles per Message Type

SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order

6. Condition Record

Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data->Messages-> Purchase Order-> MN04-> Create

Now you create PO (ME21N) and save it. Go to ME22N and print the PO by giving output type

For contract and schedule agreement you have to configure the message determination.

SPRO>Materials Management>Inventory Management&Physical Inventory>Output determination>Maintain Output types--> assign output type and assign Processing routine and form routine.

Before that u have to define Form.

While creating Contract or Schedule agreement assign message type in messages.

Thanks & Regards,

Kiran

[Former Member]

hi,

Thanks for your reply. For output of types Fax and Email, I am not able to see the Print preview.

How to config for this?

Thanks,

Venkat

[former_member335885]

HI,

First check for this output type message is FAX and EMAIL defined for his message type in the SPRO.

Thanks & Regards,

Kiran

[Former Member]

Hi,

The message type Fax is defined in SPRO and able to send. But not able to see the preview.

What might be the reasong?

Thanks,

Venkat