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Has anyone experience with Hybris Marketing Budget Planer and WBS structure integration szenarios?

Mar 12 at 01:33 PM


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Hi Experts,

we are preparing a proof of concept for the Hybris Budget Planer and we are running into a lot of issues concerning the ECC System integration part:

Today a hand full projects exist in ECC, that collect cost data in WBS elements. As cost are booked into them with cost elements, the structure is being copied for forecasting purposes every year.

Now in the new scenario HYM in standard will produce a hell lot of projects and WBS elements according to campaigns and spend types. Not only that I fear that the purchase department will be struggling finding the WBS elements. (We are having a lot of campaigns)

How will Controlling be able to compare the actual and planned costs? Are they expected to work with Hybris now? I am missing an Interface where planed data is also being transferred towards ECC in order to hold against actual cost on a higher level.

The whole solution seems good for marketing planning in Hybris as it compares plaeend with actual costs from ECC. But what about general cost accounting in ECC if we want to group them in into a few groups (projects). Maybe I am missing out a way to aggregate these data in Controlling or BI. But how do I sum together hundreds of projects generated by campaigns? I would expect to have a more flexible Hybris configuration possibilities in terms of campaigns to projects and cost types to WBS elements.

* So problem number one: The creation of hundred of projects in ECC can´t be used for monthly cost accounting. No planned cost will be there in ECC.

* Number two: How will the poor person find a wbs out of thousand element in the requisition?

* Number three: There is no copy functionality for a Budget Plan in HYM. It is quite common to compare last years costs with the future planning. How can this be solved?

If anyone has found solutions or experiences to these points I would really appreciate the exchange of this knowledge.

Thank you very much and Best Regards,

Cem Borcbakan

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1 Answer

Keshav Harake Mar 12 at 02:42 PM

Hi Cem,

Hybris Point of view I can consider as WBS Project system.

Here is fully details :

SAP Hybris – ERP – PS

  • Maintain Project and WBS Element Prefix for ERP
  • You have maintained the following activities in Customizing for SAP ERP under Project System:

  • Costs Activate Project Management in Controlling Area
  • Structures Operative Structures Work Breakdown Structure (WBS) Create Project Profile
  • Structures Templates Standard Work Breakdown Structure Settings for Standard and Operative WBSs Maintain Project Types for Standard WBS Elements
  • data will be replicated from SAP ERP into SAP Hybris Marketing.
  • Process

    1. You create a campaign in SAP Hybris Marketing with a marketing area and a target group, and an assignment to a program with a specific proposed spend.

    2. In the Detailed Campaign Spend application, you assign one or more spend items with a planned amount US 100

    3. After you released the campaign in SAP Hybris Marketing, the following objects are created in the project system of the connected SAP ERP:

    One project representing the campaign

    One or more work breakdown structure (WBS) elements representing the marketing spend

    4. Then you perform the procurement where you post the costs on the corresponding WBS elements and the SAP ERP system processes and stores the cost-relevant data.

    5. The data then will be replicated to SAP Hybris Marketing

    6. In SAP Hybris Marketing the data is retrieved using SAP HANA views and shown as actual results in the Detailed Campaign Spend application.

    we have a department in finance ( Planning & budgeting department ) who will consolidate the budgets , post approval and upload in the system.

    Meanwhile, there can be occasions where projects are created mid-year post approval which will be monitored through reporting.

    • CAPEX Budgets – Used for Capital purchases – Internal orders
    • OPEX Budgets – Used for regular expenses ( including marketing department ) Cost center/ Cost element combination
    • Special Marketing events - Will settle to a cost center, once the event or project is completed - WBS PS Systems
    • Projects , can be construction or any special one - WBS PS systems

    Please let me know any information required .



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    Hi Keshav,

    thank you very much for your Answer. The main focus of my question is to Finance and Controlling you are mentioning here:


    we have a department in finance ( Planning & budgeting department ) who will consolidate the budgets , post approval and upload in the system.


    On which System are they consolidating Budgets and uploading them into which system from where? :)

    Thank you in Advance!