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Archeving

Hello Gurus,

What is the Archeving process. why it is used in sap. isaw lot archeving for meteria, for po.

pls explain breifly with steps

Regards

Kiran

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 30, 2008 at 05:13 PM

    Hi,

    With current database systems, a large data volume can often lead to performance bottlenecks, which cause bad performance on the user side, and increased resource costs on the administration side. Data that is no longer required in the database for applications should therefore be removed from the database. However, it is often not possible simply to delete the data, as read access to the data is still frequently required. The data must therefore be stored outside the database on external storage media so that it can later be read again.

    Schematic Process of a Data Archiving

    The actual data archiving is a process in three steps:

    1. Creating the archive file

    2. Storing the archive file

    3. Deleting the data

    Samrat

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  • Posted on Jul 31, 2008 at 04:50 AM

    Hi,

    The data which is of no use further is archived..it is not totally deleted but is stored in the different storage...

    Your system administrator archives inactive POs periodically. Archived documents are removed from the database.

    You can archive the following objects:

    Material documents

    Material documents can be archived and deleted using the object MM_MATBEL.

    Physical inventory documents

    Physical inventory documents can be archived and deleted using the object MM_INVBEL.

    Retail revaluation documents (Retail)

    Retail revaluation documents can be archived and deleted using the object W_VKAB.

    There is no provision for the retrieval of previously archived data. You can display archived documents.

    When is a PO Deactivated?

    A purchase order is deactivated when all of its items meet one of the following criteria:

    1 The item has been cancelled

    2 The order quantity (or more) has been delivered and invoiced

    3 The "delivery completed" indicator has been set and the invoiced quantity is greater than or equal to the order quantity

    By making the appropriate system settings, you can specify that PO items cannot be archived if they are listed in a purchasing info record as belonging to the most recent PO in the system (that is to say, if they are liable to serve as a source of default data).

    Activities

    Purchase orders are archived in two phases:

    Deactivation: All PO items meeting one of the above criteria are given the status Deactivated.

    Archiving: The deactivated POs are deleted from the system and archived in a separate storage medium.

    In the same way as other purchasing documents, deactivated POs remain in the system until they have been archived by your system administrator. The latter initiates the archiving process for purchase orders via Purchase order ->Follow-on functions -> Archive.

    You can list documents that have been archived via Purchase order ->Reporting ->Archived purch. docs.

    This database-oriented archiving must be distinguished from document archiving in optical archiving systems by means of SAP ArchiveLink. If ArchiveLink is used and the appropriate settings are made in ArchiveLink Customizing and Message Customizing in Purchasing, purchase orders that are outputted as messages can be optically archived. You can view optically archived purchase orders from within the SAP document display via Environment -> Display originals.

    You can archive the following object in Logistics Invoice Verification:

    Invoice documents

    Invoice documents can be archived and deleted using object MM_REBEL. There is no provision for the retrieval of previously archived data. You can display archived invoice documents.

    Features

    Conventional Invoice Verification

    In conventional Invoice Verification, financial accounting documents containing materials management data are created when invoices are posted. These documents are archived in Financial Accounting.

    Logistics Invoice Verification

    When invoices are posted in Logistics Invoice Verification, invoice documents are created in Materials Management and financial accounting documents are created. These invoice documents are archived in Invoice Verification. The object MM_REBEL is used for this. Financial Accounting documents are archived in Financial Accounting.

    Hope it helps...

    Regards,

    Priyanka.P

    AWARD IF HELPFULL

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  • Posted on Jul 31, 2008 at 05:02 AM
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