Can't see manual numbering document .

[Former Member]

I set authorization for each user for numbering series group in General Authorization -> Administration -> System Initialization -> Series. The problem is that after I added a document with manual numbering, I can't access that document again unless authorize for ALL series group(1-10) are set to be Full.

How can I set numbering series group for each user and can still manipulate with manual numbering document?

nb. SBO 2005A SP 18

[Former Member · Accepted solution]

I can't find that authorize in "General" or anywhere else.

[Former Member · Accepted solution]

Open the Authorizations window from 'Administration ® System Initialization ® Authorizations'

Select the user from the list of users on the left.

On the Right Side Window, select 'General -> Document Manual Numbering'

Set this value 'Full Authorization' in here.

I am working with 2005B PL38.

[Former Member · Accepted solution]

I can open that authorization list , actually I can't find 'Document Manual Numbering' in General category.

This may be because difference in version. T T

[Former Member · Accepted solution]

For your reference, it is under Administration - System Administration in "A" version.

[Former Member · Accepted solution]

Did you mean in Authorization windows or main menu? Anyway I can't see "Administration - System Administration" in both. If you mean "Administration - System initialization " , I still can''t find whatever involve with manual document numbering.

[Former Member · Accepted solution]

I mean:

Open the Authorizations window from 'Administration ® System Initialization ® Authorizations'

Select the user from the list of users on the left.

On the Right Side Window, select ...... (see my previous post).

Thanks,

Gordon

[Former Member · Accepted solution]

yes , I understand exactly and try what you mean . But their isn't the authorize that you told. Better capture screen in following link.

[http://images.torrentmove.com/show.php?id=e3a84a9f34196967743b80d3414267df|http://images.torrentmove.com/show.php?id=e3a84a9f34196967743b80d3414267df]

thank for you reply

[Former Member · Accepted solution]

There is no "Document Manual Numbering" but 'Document Numbering' will do the job. You can give full authorization to most users. Usually nobody will have time to play with it. But you have to give this authorization to the people who need add or edit documents

Thanks,

Gordon

[Former Member · Accepted solution]

I've just set Document Numbering to FULL , but that user still can't see a manual numbered document that he's just added. He can add "manual document"(e.g. number 9999) but after added ,he can't open it. B1 return system message "No matching record found....".

note that now, I set this user to be full authorization for all authorizes except one series group (e.g. series - Group No.5).

thank you

[Former Member · Accepted solution]

"No matching record found" will be a different problem from your first post. Please post a new thread.

Thanks,

Gordon

[Former Member · Accepted solution]

It's definitely the same question I posted at first. Please read it carefully.

"No matching record found" occurs only when I tried to open manual numbered documents that I've just added.

really thanks for all your replies

[Former Member · Accepted solution]

I have read all your post again based on your suggestion. I can only find "Can't see manual numbering document" and "can't access that document again unless authorize for ALL series group(1-10) are set to be Full".

Where is the message "No matching record found"?

Thanks,

Gordon

[Former Member · Accepted solution]

Sorry for my unclear word. Let's I describe again.

First Set all Authorization for user "A" to FULL except an authorize of one series group (e.g. series - Group No.7) from all 10 series group

second user "A" add a document (e.g. A/R Invoice) by enter manual Number(for example in this case, I enter 7000) in document number field in A/R Invoice form. -> press add button -> successfully added

third user "A" click on "Find" icon on menu bar to change A/R Invoice form to Find mode -> enter 7000 in document number field in A/R Invoice form -> press Find button to open A/R Invoice no.7000 that's just been added ---> then the system return "No matching record found....." on status bar.

In the third step , B1 will open A/R Invoice no.7000 normally and not return error if I change that exceptional autorize above to be FULL.

This is what I tried to explain. Hope that it's more clear.

[Former Member · Accepted solution]

I have more clear than before for the scenario. The error message is right since you have not given the user the right on all series.

What is your expected result from B1?

[Former Member · Accepted solution]

I expect that this user should be able to open this no.7000 document, since 7000 is in the range of series that I give authorize for this user to be Full.

for example

numbering series for A/R Invoice is

Primary 1-9999 bind to series group 1

Secondary 10000-19999 bind to series group 2

if I set authorize on series-group no.1 for this user to FULL

and series-group no.2 to No-authorize

this user should be able to open A/R Invoice no.7000 , although he enter it by manual number. But he can't

[Former Member · Accepted solution]

The picture you painted looks confuse to me. Do you mean even if you gave the user full right to some series, this user still can not open the invoice with the number under the series?

[Former Member · Accepted solution]

yes ,

only when that user choose "manual" and enter number directly in number field.

If that user choose series name (e.g. Primary)and let's B1 assign next number from that series, there will be no problem.

[Former Member]

Open the 'Authoriszations' window and check for

'General -> Document Manual Numbering' Authorization is set for the user