Payment

[Former Member]

Dear All,

How to define approval for advance payment ? E.g :

1-100 thousands USD need approval from dept. head

201 - 300 thousands USD need approval from director

301 thousands USD and above need approval from president director.

What document will be used ? the journal entry created after document added is :

Dr. Advance payment

Cr. Petty Cash

Thanks in advance

Edu

[Former Member · Accepted solution]

Hi John,

If you really want create the approval template for these process, you might have to make your internal procedure first. Since the approval template will only work if you link them with either sales or purchase documents, I can presume you may need to create some internal POs for advance payment purpose. You can then make queries to link to these templates with specified conditions.

Regards,

Gordon

[Former Member · Accepted solution]

Tks for your answer.

I can't understand yet. Could you explain more detail, especially the work flow ?

I assume what you mean is to create A/P or A/R, then create payment. Before payment, create, the A/P or A/R must follow electronic approval process. If it is so, it is impossible coz we do not want it to be a payables or receivables.

Pls give advice

Edu

[Former Member · Accepted solution]

What I mean is: If you need these approvals, you have to enter them in sales or purchase documents. You don't need use invoices. Purchase order and return might be good for your purposes. These will not affect your accounting but approval procedure can be set.

Have you ever set any other approval templates?

Thx,

Gordon

[Former Member]

Semi-answered

Edu

[Former Member]

Hi

You can use 'Outgoing Paymnet' by checking 'Account' option Box. This screen inturn passes a Journal Entry

Also you can define 'Approval Stages' for Outgoing Payment.

[Former Member]

He needs approval procedure but approval template has to have preselected tables to use. That is why I suggested using PO.

[Former Member]

Hi

What he want is the following;

What document will be used ? the journal entry created after document added is :

Dr. Advance payment

Cr. Petty Cash

This can be achieved by 'Outgoing Payment' and Selecting 'Account' option Box.

Select the 'Advance Payment' Account in the Matrix.

In the payment means we can select 'Cash Tab' and select the 'Petty Cash Ledger'

This will post the JE as he wanted.

In addition to that 'Outgoing Payment' Screen can also have Approval Procedures.

Am I Wrong? Plz comment?

[Former Member]

Tks for your answer. That's what I want but I guess you are talking about cluster B. I am not sure if in 2007A version, the approval procedure for out going payment is available or not.

This is really a big trouble for SAP B1 cluster A market. They have to include it in the enhancement package PL.

Edu

[Former Member]

Approval procedure was not there in Earlier patches of 2005B. But the recent patches of 2005B has Approval Procedure for Outgoing Payments.

Check with your LPE or Check out for Latest Patch of your localization

[Former Member]

You are correct. I am trying to find an alternative for that but your answer has convinced me that this product is really in trouble especially for cluster A sales and market. It is not useful to ask them. They will say there is no functionality for that

Edu