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OutPut as a PDF doc for Output Determination process of a PO

Hi

Can I get the OutPut as a PDF document for OutPut Determination process of a PO for a Vendor.

My schema should produce a PDF file and get transmitted to that Vendor as soon i save my PO.

Also can i get any SAP document on this.

Pls help me. Swifty reply me.

cheers

MaruthiRam

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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Jul 29, 2008 at 06:12 PM

    1) yes it is possible to have pdf format for po

    2) yes it is possible to have a direct output of po in pdf format to send to vendor, if you configure your output medium.

    to: Simple Mail

    You can also refer: OSS Note: 191470 this is a guide to configure your output determination on PO mail

    Thanks,

    Anil

    Edited by: ANIL on Jul 29, 2008 11:56 PM

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  • Posted on Jul 30, 2008 at 03:31 AM

    It is Possible to Send Vendor PO in PDF Format with the Help of abaper use Program RSTXPDFT4 in SA38 / SE38 for You you should use Spool Request number.

    Take abaper help and continue.

    Thanks & Regards,

    Ashok

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  • author's profile photo Former Member
    Former Member
    Posted on Jul 30, 2008 at 04:19 AM

    Hi maruthi,

    While giving print out one pop-up window come,just close that window.Go into T-code,SP01,note the spool request no.,open t-code SA38,Enter program name as RSTXPDFT4.it will ask you spool mo.enter here spool no. & name & location of the file.Excute this.

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  • Posted on Jul 31, 2008 at 05:01 PM

    Hi,

    PO can be sent to using Outlook email or the Internal send within SAP.

    Message via E-Mail

    Use

    You can send purchasing documents to a vendor by e-mail.

    You can also send memos to an internal user from within the purchasing document, in which case the recipient can directly access the relevant document when processing the e-mail (executable mail).

    Prerequisites

    External Transmission

    Make the necessary Customizing settings

    The SAP system is configured for the transmission of external mails.

    The message determination facility has been set up in Customizing for Purchasing.

    You have defined a communication strategy in Customizing under Messages Output Control -> Message Types -> Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document> on the Default Values tab page, so that if no e-mail address can be found, for example, the system sends a fax.

    The following information is necessary:

    1.Data

    2.Value

    3.Comment

    Message type:

    Communication strategy

    E.g. NEU

    Choose a communication strategy or create a new one. Via the input help, you can branch to the maintenance function for communication strategies. Choose in the following window.

    Enter the necessary data on the Default Values tab page on the detail screen for the message type ().

    Processing routines

    Medium

    Program

    FORM routine

    5 (external transmission)

    SAPF06P (e.g. for PO)

    ENTRY_NEU

    The entries are identical to those of the print output.

    Partner roles

    E.g. external transmission/LF

    Maintain master data

    Message records must have been created through master data maintenance (Purchasing menu). (See Creating Message Records)

    Enter the necessary data u2013 for example, role LF (vendor), medium 5 (external transmission) and time spot 4 (send immediately upon saving).

    SAP recommends that you work with time spot 4, so that the e-mails generated are sent immediately.

    If you work with processing time spot 1 (send via periodically scheduled job), you must schedule the program RSNAST00 periodically for message output, so that messages are generated and e-mails sent.

    An e-mail address is stored in the vendor master record.

    An e-mail address is stored in the user master record.

    Please note that you must also maintain an e-mail address for user IDs with which batch-jobs are carried out.

    Internal Transmission

    Make the necessary Customizing settings:

    You have maintained the Customizing settings for Purchasing under Messages, Output Control -> Message Types ->Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document>.

    The following information is necessary:

    1.Data

    2.Value

    3.Comment

    Message type:

    Time-spot

    Transmission medium (output medium)

    Partner role

    E.g. MAIL

    E.g. 4 (send immediately upon saving)

    7 (SAPoffice)

    MP (mail partner)

    Enter the necessary data on the Default Values tab page on the detail screen for the message type ().

    Mail title and texts

    E.g. mail from purchase order

    Processing routines

    Medium

    Program

    FORM routine

    7 (SAPoffice)

    RSNASTSO

    SAPOFFICE_AUFRUF

    Partner roles

    E.g. SAPoffice/MP

    SAPoffice/LF

    Maintain master data

    Message records must have been created for the message type MAIL through master data maintenance (Purchasing menu). (See Creating Message Records)

    For more information on the internal and external transmission of e-mails, refer to the Basis documentation under Business Workplace (BC-SRV-GBT).

    Further information on external transmission is available in the Basis documentation under SAPconnect and in the section External Sending in the SAP System.

    Activities

    External Transmission

    If you have specified the processing time-spot 4 (send immediately upon saving), the system will immediately generate and transmit a message when you save the purchasing document.

    If you have specified the processing time-spot 1 (send via periodically scheduled job), you must initiate the output of e-mails manually.

    Result

    You see the documents generated in the SAP system under Office ->Work center -> Outbox -> Documents.

    Internal Transmission

    On the message screen of the Purchasing application (e.g. in the purchase order), enter the message type, the medium (SAPoffice) and the role (MP = mail partner).

    Choose Means of communication and enter your text on the following screen (<Purchasing document>: Send with note). Enter the useru2019s first and last names, for example, in the Recipient field.

    Executable mail

    If you wish to insert a transaction (because you want the recipient to view a purchase order, for example), choose Goto -> Execution parameters. Enter the necessary data, such as execution type (T = transaction), execution element (ME22N = Change Purchase Order), execution system, and the SET/GET parameters (BES for purchase order).

    Result

    If you have specified send immediately as the processing time-spot, the user will immediately receive a message or document when the purchase order is saved.

    The user can view the message sent to him or her via Office -> Work center -> Inbox.

    If the document in your inbox is an executable mail, you can click the right-hand mouse button and directly access the relevant purchase order, for example, via the menu thus displayed.

    Hope it works...

    Regards,

    Kiran

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